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Grant Submission Process
Budget Preparation > Miscellaneous
The expenditure category of miscellaneous has a number of subcategories that the financial management system as well as a number of sponsors track separately. Please consult your program guidelines to determine how to represent these common grant costs for your proposal:
Miscellaneous
This is an actual subcategory used for items such as animal care costs (including animal housing) and room and board for students/visitors. Scientists often consider animals as a supply, which is correct, however, costs associated with the housing and disposal must be included in your grant proposal. For more information, visit the Compliance with University Policies section of this handbook, or the Office of Compliance website linked here: http://www.ohio.edu/research/compliance/ . Lodging on campus for participants or visiting scholars falls under the subcategory of room and board and will fall under the miscellaneous expenditure category.
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TIP: If you are using animals as a part of your research, you must include care costs that allow for your animals to be housed, fed, and disposed of when necessary. |
Scholarship
Should you request tuition to support a graduate or undergraduate student to be employed on your grant should it be funded, the appropriate amount of tuition should be included. Indirect costs are not assessed on Scholarships. Scholarship is the tuition required for a student to attend OHIO . When budgeting for tuition on a grant, be certain to anticipate a 5-6% increase for each succeeding year. A stipend, on the other hand, is payment to a student for work performed on a grant or other sponsored project. This is handled as salary for a student and requires certain fringe benefits as discussed in the Salaries and Fringe Benefits sections of this guide.
OHIO recommends that PI/PD's request tuition from a sponsor that allows such costs. In the event that tuition is not an allowable cost on a grant, the University may provide tuition waivers for each quarter that a stipend is funded through external sponsorship. For more information, please consult policy 19-050 and the Associate Dean of the Graduate College eligibility criteria and procedures The university's tuition waiver policy and the payment of graduate students on grants are can be found in coming sections.
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DON'T FORGET: OHIO recommends that PI/PDs request tuition from a sponsor that allows such costs. In the event that tuition is not an allowable coast on a grant, OHIO may provide tuition waivers for each quarter that a stipend is funded through external sponsorship. |
Human Subject Payments
For researchers completing experimental or clinical research involving the use of human subjects, you may be able to ask a sponsor for funds to be used for paying humans for their participation in a study. Institutional Review Board approval must be given before a study can begin and payment be made. For more information on how to pay human subjects, consult the Personnel section of this handbook.
Participant Costs
Participant support costs are those costs paid to (or on behalf of) participants of meetings, conferences, symposia, and workshops, when there is a category for participant support costs in the award budget. Registration fees, travel allowances, manuals and supplies, and tuition and stipends may be regarded as participant support costs in this case. These costs are not subject to indirect costs.
Subcontracts
If you are planning on collaborating with another institution or business, you must include subcontract funds as a part of your proposed budget. Indirect costs (discussed below) are only assessed on the first $25,000 of the life of each subcontractor in the proposal. For more information on subcontracting, please refer to the Subcontracts/Consultants section.
Indirect Costs
OHIO considers Indirect Costs as a miscellaneous cost. Sponsors most often separate this cost from other miscellaneous cost categories. For more information on the use of indirect costs in a proposal, consult the Indirect Costs section, which is next.
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