Project Closeout

As your project comes to an end, e-mail alerts are sent to the PI/PD, CO-PI and Budget Unit Managers on a weekly basis for those Projects that are expiring in 90 days, 30 days, or has expired, along with notification when the project budget has been spent at the following levels: 80%, 90%, 100% or overspent.

Final administrative materials are submitted within the “standard” 90 days after the end date of the project. This timeframe may change if the sponsor has other requirements. If you receive notification and need an extension requested from the sponsor, you must contact ORSP prior to the end date of your grant.

Costs will continue to post to the project for up to 90 days after the end date of the project to permit final month’s payroll, payments for orders placed close to the end date, etc. During the 60 days after the end date of the project, the PI/PD can also make cost transfers necessary to correct errors or over expenditures. An Accounting Correction Form must be completed before the transfers will be made (see form on next page). All final invoices are submitted to the sponsor by GCA.

TIP: Any residual funds on a fixed price agreement will be assessed indirect costs and then transferred to the PI/PD’s Research Incentive account after all monies have been received.

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