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Disciplinary Records PolicyRelease of Student Disciplinary Records As a result of a March, 2000, federal court decision, disciplinary records are educational records as defined by the Family Educational Rights and Privacy Act (FERPA). As educational records, disciplinary records are not subject to release without authorization by the student. However, under certain circumstances, including financial dependency, parents may access their student's disciplinary records. For more information, please see our release or records policy in the Student Code of Conduct.
Record Retention Policy
| Description of Records | Retention Period
| Judicial Files/Student Disciplinary Files Referral forms; police reports; notes; opinions; witness statements; appeal proceedings; hearing board decisions; records holds, etc.
| Retain in operating area five (5) years after conclusion of proceedings; transfer to Records Center for two (2) years retention; then destroy in a manner that will preserve confidentiality.
| Judicial Files/Student Disciplinary Files/
Hold Status
Referral forms; police reports; notes, opinions; witness statements; appeal proceedings; hearing board decisions; records holds, etc. for cases on hold
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Retain in operating area five (5) years after release of hold; transfer to Records Center for two (2) years retention; then destroy in a manner that will preserve confidentiality. | Judicial Files/ Student Disciplinary Files/ Expulsions
Referral forms; police reports; notes; opinions; witness statements; appeal proceedings; hearing board decisions; records holds, etc. for cases resulting in permanent expulsion of student.
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To be retained permanently in operating area. |
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