Sick Leave Donation Program

Effective July 1, 2014, administrators and non-bargaining classified staff can donate and receive extra sick leave.  University leadership has approved a proposal originated by Classified Senate and vetted through a campus committee to allow the donation of sick leave directly to an individual or a Sick Leave Pool. 

Sick Leave Donation is a two-year pilot program that will be reviewed for further continuation nearing the end of the second year.

Administrators and classified staff can donate sick leave directly to an individual administrator or classified staff member or to the Sick Leave Pool.  For full details of the pilot program, visit: http://www.ohio.edu/hr/benefits/pto/sick_leave_donation.cfm

The Sick Leave Donation program was established as a relatively low-cost option to assist administrators and classified staff in a time of great need by providing additional income protection to those facing long term illnesses or recovering from injuries.

Generally, staff in need of donated time must be employed at the University for at least 12 consecutive months, must be facing exhaustion of all paid time off, and have an illness or injury (or a family member with an illness or injury) that will be incapacitating for at least 10 consecutive work days.

Recipients must complete the Request to Receive Donated Sick Leave Form. The form does require certification from a physician that the illness or injury of the employee or family member results in a period of incapacity of at least 10 consecutive work days.

Recipients may receive up to 160 hours (20 days) of donated sick leave each fiscal year.

Recipients and departments should not solicit donations directly.  Recipients should work with Human Resources to establish their need and eligibility to receive donations.  Human Resources will solicit donations on behalf of individuals.

Donors can donate directly to an individual administrator or classified staff member or to the pool.  Donors may donate up to a total of 160 hours (20 days) in a fiscal year, provided that the donor retains a minimum of 120 hours (15 days) of sick leave after a donation.  Donors should complete the Request to Donate Sick Leave Form.

Apply to receive sick leave

If in need of sick leave, individuals can complete the Request to Receive Donated Sick Leave Form and submit it to Human Resources.  The form does require certification by a physician that the employee or family member has a health condition that will be incapacitating for at least 10 consecutive work days. Human Resources will review, and if appropriate, approve the request.  Once approved, Human Resources will transfer sick leave from the Sick Leave Pool and may solicit donations.  Recipients and departments should not solicit donations directly on their own.  Recipients and departments should work with Human Resources regarding soliciting donations.

Contact University Human Resources at (740) 593-1636 if you have questions or need additional information.

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