New Positions
If the vacancy to be filled is a new staff position, the process of filling it begins with the creation of a job description that clearly defines the duties and responsibilities of the position, and the skills and abilities needed for a successful placement. Please complete either a Position Description Questionnaire (link)for exempt staff positions or a Job Information Questionnaire for non-exempt staff positions prior to posting the position
The PDQ or JIQ should be approved by the appropriate planning unit head and submitted to University Human Resources Compensation department for review and assignment of classification and pay grade. You may be contacted by Compensation for clarifying information during the audit process. You will receive a written determination from the UHR Compensation department when an assignment of classification and pay grade has been made.
Existing Positions
If the vacancy to be filled is an existing position, review the PDQ or JIQ on file if it is less than three years old to ensure that no changes are necessary. If changes are needed, edit the PDQ or JIQ on file, obtain approval of the appropriate planning unit head and then submit to UHR Compensation for review. If the PDQ is older than three years old, please submit a new PDQ. You may be contacted by Compensation for clarifying information during the audit process. You will receive a written determination from the UHR compensation department when an assignment of classification and pay grade has been made.
Requesting Approval to fill essential positions during the declared Hiring Freeze
It is recognized that during the freeze it will be necessary to continue to post and fill positions critical to the performance of the University's mission. As such, planning units will have an opportunity to provide justification for and request approval of essential positions from a Position Review Committee composed of the Executive Vice President & Provost and the Senior Vice President for Finance & Administration. This committee will be supported by members of the Provost's Office, University Human Resources (UHR) and the office of Budget Planning and Analysis. Planning units are strongly encouraged to limit hiring and the submission of requests
for essential positions to ensure the effectiveness of this contingency plan.
Review Criteria
The Position Review Committee will consider the following criteria in its review of position requests:
- The requested position performs duties essential to the planning unit that cannot be met with current human resources.
- The requested position serves an essential University function, including positions related to:
- Health and safety
- Core academic function and demand
- Student recruitment and retention
- Vision OHIO initiative
- Availability of current planning unit funding
Timing of Request Submissions and Review
Using the Essential Position Request Form, planning units will have an opportunity to submit requests by the first of each month. Notice of the committee's decision will be given in writing by the end of each month. If approved, you may proceed with posting the vacancy.
