The respective Department has the full responsibility to determine the need and applicability of relocation compensation. For guidance regarding types of expenses covered and expense limits, please refer to Policy 41.111, Relocation Expenses.
The Purchasing Department of University Business Services secures and manages the contracts of preferred providers for relocation services. University Human Resources (UHR) manages the process of relocation utilizing the preferred providers.
1. Notify UHR (April Koska, firstname.lastname@example.org or 740.593.0065) and forward the following information via email:
a. A copy of the offer letter
b. A copy of the signed repayment agreement http://www.ohio.edu/hr/forms.cfm#r
c. Phone number and e-mail address of new employee
d. Account number to charge the relocation expenses.
e. Appointment form in PeopleAdmin must be completed.
Upon receipt of information, UHR will contact the employee to explain and coordinate the relocation options of direct university payment to the moving company arranged by UHR or direct payment to employee via check. (EMPLOYEES MAY UTILIZE BOTH)
2. If employee elects the recommended moving company, UHR will facilitate communications with the moving company. Once the move is complete, the moving company will bill Ohio University Human Resources directly – the departmental account will be charged up to the maximum amount stipulated in offer.
3. If employee elects the direct payment option, UHR will facilitate the necessary paperwork to complete the process.
Questions may be directed to April Koska (740.593.0065) or Gwen Brooks (740.593.1226).