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Position Description

Ohio University has implemented a new policy regarding Position Descriptions. A Position description is a document that clearly lays out a job's duties and requirements. They document the essential functions and requirements that are associated with each position at the University.

In this section you will find:

What is a Position Description?
A Position description is a document that clearly lays out a job's duties and requirements.

Why are Position Descriptions important?
Position descriptions are important because they document the essential functions and requirements that are associated with each position at the University. Having this information available in a consistent format facilitates analysis and ensures greater accuracy in many important activities, including:

Position Classification (to ensure that positions are assigned to the appropriate salary grades)

 Market Pricing (to assist in determining the competitive rate of pay for the job)

Performance Evaluations (to ensure that the employee and supervisor have a clear, shared understanding of the position’s responsibilities and requirements)

Recruiting (to help identify the most appropriately qualified candidates and provide new hires with a clear understanding of the responsibilities and requirements)

How was the Position Description format developed?
The new format was developed through a collaborative effort between University Human Resources and Mercer Consulting (an outside firm that specializes in working with higher education institutions).

Why does Ohio University use Position Descriptions?
The Position Description is used to collect information for all positions

New
Existing (with or without an incumbent)
Exempt (Salaried, Administrative Staff)
Non-Exempt (Paid Hourly, Classified Staff)

Position Descriptions allow the University to make informed hiring decisions by developing recruiting strategies that clearly outline to applicants their role and responsibilities.

Who will be responsible for writing position descriptions?
Each planning unit will designate a representative(s) to manage the position description process for their unit. These representatives will be responsible for ensuring that current, accurate and complete position descriptions are written for all staff members within the department.

How will position descriptions be kept current?
Reviewing the position description should become part of the annual performance evaluation. By incorporating the review into this existing process, maintaining current position descriptions should be fairly easy.