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Returning Student Room Selection 




Where Do You Start?


Review the information posted here and check your email!

The most important thing you can do to prepare for the Returning Student Room Selection process is to review the information put out by Residential Housing. This page contains information designed to walk you through the process and answer many of the questions you might have. We also recommend that you regularly review the information that is sent to your Ohio University email account. Messages from Residential Housing will come from housing@ohio.edu.

You can also receive updates to keep you on track by following Residential Housing's Facebook page (www.facebook.com/OHIO.housing) or our Twitter feed (@OU_ResHousing).

 


Contract & Deposit Payment


Step 1 

To access the on-line housing and dining contract, click on the “Apply Online” button located under the site menu on the left of the screen.


Step 2

Log in using your OHIO ID and password and select the “Login” button under "ApplyOnline." You will then see the Application Selection screen and will select “Returning Student Contract 2151 (Fall Semester 2014-15)” from the drop down list. 


Step 3 

Read and agree to the contract Terms and Conditions. Please note: by accepting the terms and conditions you are agreeing to a contract that is binding for fall and spring semester. After accepting the Terms and Conditions, you will be advised that a $200 housing deposit/prepayment is required and will be given the option to pay through CashNet. If you are not prepared to pay at this time, you can complete the housing application and your information will be saved. To pay the deposit at a later time, you must log back into your housing application and navigate to the end until you reach the payment page. 


Step 4 

Answer the application / contract questions and select a meal plan. 


Step 5 

If you did not pay when completing your application, finalize your contract by submitting a $200 housing deposit/prepayment. Payments must be received by January 24, 2014 by 3:00 p.m. 

In order to participate in the first round of the selection process, the housing application and deposit must be received by the January 24 deadline.  

Payments can be made on-line at the end of the contract completion process OR by submitting a check to the following address:  

Residential Housing, 060 Chubb Hall, Athens, OH 45701 

Please note: An online payment is recommended. If mailing a check, it must be received and processed no later than January 24, 2014 to be eligible for the first round of selection. Make sure you check your MyHousing page on January 23rd to ensure that your check has been received and processed by the Bursar.  


Tips to Prepare: 

  • Review and understand the contract terms and conditions of the housing contract 
  • Make sure that you know your OHIO ID and password 
  • Make sure that you have everything you need to make your $200 housing deposit (credit card information, bank routing number or a check for $200 mailed before the deadline).  


Make Changes to the Contract: 

If you wish to make additions, deletions or changes to your contract, you can do so online. To make changes to your personal preferences, visit the Apply Online system. To change your meal plan, visit MyHousing. 


Deposit Refund and Contract Cancellation Process: 

Returning or transfer students who decide not to attend Ohio University may request a refund of their $200 housing deposit up until May 1st. All contract cancellations and deposit refunds must be requested in writing, via your OHIO email account, by fax or letter. The request must include your name and PID number and the request must be received/postmarked by the May 1st deadline.

Please note: The refund request deadline also applies to students receiving an exemption to reside in a recognized fraternity / sorority house or the AIA / Valor House.

 

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Add A Roommate

Roommate requests can be added beginning February 1, 2014 by visiting MyHousing. Detailed instructions will be sent to your Ohio University email account in addition to being posted on your MyHousing page.

Please note: all students wishing to room together must have a finalized contract (deposit paid) in order to be added as a roommate.


Step 1

Determine how many roommates you want. You may request up to three roommates. You will need to provide the roommate's full name. If your requested roommate has a common name (i.e. Matthew Smith), it will be helpful to have the student's OHIO ID / email address. Roommate requests must be mutual PRIOR to selecting a room to be successful in the roommate selection process.

Reminder - only students who have finalized their housing contract (both completed and paid their deposit) can be considered for roommate selection.


Step 2

Visit MyHousing beginning February 1st, select “Returning Student - Add a Roommate” and add your roommate(s).


Helpful Hints:

  • Make any additions and changes to your roommate requests in advance of your room selection time. You can make additions and deletions during the scheduled time of your selection, but using this valuable time when you could be selecting your room could result in another individual selecting the room that you want.
  • Only request those individuals you really want to live with. If you want to live in a double room, do not request more than one roommate. Online room selection will stop you in the selection process if your requested roommate(s) are greater than the room capacity or if they are not mutually requested.
  • If you are someone's roommate and they are eligible to select at an earlier selection date and time, that student will be selecting for you. HOWEVER, it is still your responsibility to confirm that you were pulled into a room as expected. If you were not, you may select during your designated selection time.
  • Students wishing to reside in a mod style facility with more than 3 roommate requests, or with roommate requests of mixed genders, will need to contact Johnna Matulja (matulja@ohio.edu) to process their request. Please Note: wings of student rooms will still remain single-gender in mod-style facilities, with the exception of Gender Neutral Housing.


Off-campus/First Year Roommates

You may select a roommate who does not currently live on campus or is a new student. However, the potential roommate must complete and return their housing contract and have the housing deposit paid at least three business days (M-F) prior to your selection date in order to be “pulled in” during the process. Remember that roommate requests must be mutual on each student's MyHousing page!

If you wish to room with a first-year student you should only select in a mixed (freshman/upperclass) hall. First-year students who are pulled into an upperclass hall by a current student will have their assignment canceled!

 

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Decide Where You Want to Live

The room selection process is set up in three distinctly different lotteries (processes). If you wish to return to your current room (in eligible halls/rooms only), you should participate in the "Return to Same Room Lottery". If you wish to select something other than your current room, you should select during the "Return to Same Hall Lottery" or "Campus Wide Selection Lottery". If you select a room during the "Return to Same Room Lottery", "Return to Same Hall Lottery", or "Campus Wide Selection Lottery" and then change your mind and want to choose a different room, you must sign up for the "Room Change Days Lottery".

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1. Return to Same Room Lottery:

The return to same room lottery will be held on February 4, 2014 and will be available only to those students who have met the application and deposit payment deadline. Any student currently residing in a mixed or upperclass hall can elect to return to their same room by participating in this lottery. 

NOTE: Some halls/rooms may have restrictions that will be communicated to residents by their Residential Coordinator/Resident Director.

Students wishing to be the roommate of a person who is returning to their same room can also be "pulled into" the room during this lottery. However, each student affected by this housing selection must be listed as mutual roommate(s) prior to the selection occurring.


2. Return to Same Hall Lottery:

The return to same hall lottery will be held on February 11-12, 2014 and will be available only to those students who have met the application and deposit payment deadline. Any student currently residing in a mixed or upperclass hall can elect to return to their same hall by participating in this lottery. 

NOTE: Some halls/rooms may have restrictions that will be communicated to residents by their Residential Coordinator/Resident Director.

A returning student selecting a room will pull in all mutually requested roommates during this lottery. Once a student is pulled in as a roommate, they will no longer be eligible to participate in a selection process until the Room Change Days Lottery.


3. Campus Wide Selection Lottery:

The campus wide selection lottery will be held on February 18-February 28 and will be available only to those students who have met the application and deposit payment deadline.

Students who did not meet the January 24, 2014 application/deposit deadline and off campus students wishing to return to campus can select a room beginning March 10-14.

A returning student selecting a room will pull in all mutually requested roommates during this lottery. Once a student is pulled in as a roommate, they will no longer be eligible to participate in a selection process until the Room Change Days Lottery.


4. Room Change Days Lottery:

Even with the online room selection process making it faster and easier for you and your requested roommates to choose a room, there is still no guarantee that everyone will be 100% satisfied with their final selection. The 'Room Change Days' process will allow you to have a second opportunity to choose a new room option.

Room change days will take place from April 1 - August 1. During this time period, students can change rooms as many times as they like. If you do not find a room that you are interested in, keep looking! Rooms will open up throughout the duration of room change days.

Room changes for fall semester are as simple as completing the following steps:

  1. Log in to MyHousing
  2. Click on 'Room Selection' and then on 'Select a Room/Suite'
  3. Look through the list of available rooms
  4. If you find a room you would like to select, click the 'Select Room' button
  5. Submit and finalize your request on the 'Room Booking' page

Once you change rooms, the room you selected becomes your housing assignments and your previous room becomes available for other students to select.

Please note: Students do not have to sign up to participate in the room change process for fall semester assignments. All students will automatically be able to participate in this process and can explore alternative room options that are available. Roommate requests CAN NOT be "pulled in" during the room change process. Each person must individually select into the room if multiple space are available.

 

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Select A Room


Step 1

Be prepared on your assigned date and time to select your room. You can find your selection date and time on your MyHousing page.

Please Note: There is a difference between the start time of the lottery and your scheduled selection time!

Step 2

Visit MyHousing to make your selection. The room selection section can be accessed by selecting the 'room selection' tab located under the navigational toolbar. Detailed instructions for selection will be found in MyHousing during the selection process.


Tips for Preparing for Room Selection

  • To prevent delays or problems with your online room selection, you should know your OHIO ID and password, make sure that all roommates are mutual (all have added each other), and have reviewed all green, building and room options that you are interested in. Be realistic with room availability and have several alternative selections in mind so that you have several back up plans!
  • Make sure that all roommates meet the criteria required for a particular building (i.e. required scholarship for Johnson/Read, GPA for Shively & Bryan, etc.).
  • NOTE: Rooms in Bromley and Adams are suite doubles. These doubles share a bathroom with privacy locks on the inside of the bathroom door but not the outside. In these halls, you will be responsible for maintaining the cleanliness of the bathroom. Furniture may not be moved from one side of the suite to the other for any reason in these two buildings.

 

Selection Options

A list of the mixed buildings by green that will be available during the selection process is found below:

East

  • Shively (substance-free), Gamertsfelder, Jefferson, Lincoln (2.5 GPA or higher), Scott Quad, Voigt, and Tiffin
  • Johnson and Read (HTC / scholarship - must have a required scholarship and GPA)

South

  • Brown, Crawford, Dougan, Hoover, Mackinnon, O'Bleness, Pickering, True (substance-free), Weld and Wray

West

  • Boyd, Convocation Center, James, Sargent, and Wilson


The list of upperclass ONLY buildings that will be available during the selection process is as follows:

East

  • Biddle (3.0 GPA or higher and sophomore status only)
  • Bryan (3.0 GPA or higher and / or graduate students)

South

  • Adams, Martzolff, and Smith

West

  • Bromley



Please note that the following freshman only buildings are not eligible to be selected during the Returning Student Room Selection Process:

East

  • Bush, Perkins, and Washington

South

  • Armbruster, Atkinson, Ewing, and Fenzel

West

  • Ryors and Truedley

 

Once You Have Made Your Selection

After you have completed your room selection, the assignment will appear on your MyHousing overview page with any requested roommate information. In addition, a confirmation email containing your hall and room assignment will be sent to your OHIO email account within one day of your room selection date. Keep this email for your records.


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