Graduate Council Meeting
Minutes
April 12, 2002
Attendance: Joseph Bernt, Harvey Ballard, Mehmet Celenk, Howard Dewald, Bhavin Mehta, Averell Overby, Paula Popovich, Marilyn Poeppelmeyer, Scott Sparks, Leona Cibrowski, Eddith Dashiell, Josep Rota, Julia Zimmerman,
Staff: Raymie McKerrow, Jennifer Francone
Excused: Walter Dekeseredy, Katherine Jellison, Edwin Rowland, Arvind Singhal, Edward Yost, Judith Edinger, Charles McWeeney, Maureen Weissenrieder, Derek Bleyle, Glenn Doston
Absent: Daniel Innis, Roger Radcliff, Danielle Johnson, Holly Rivers
Convened: 2:15 P.M.
Chair’s Report: Popovich moved to pass the March minutes. Mehta seconded the motion. March minutes were passed.
Associate Provost for Graduate Studies’s Report: Dr. McKerrow and the Houk committee are making changes on the Houk review process. The John Houk Memorial Research Grant is given out three times a year and is administered through the Graduate Student Senate. Dr. McKerrow would like the Office of Graduate Studies to be more involved in the reviewing process and notification letters. There was concern about the Houk not continuing next year due to the Research Office budget reduction. However, the Houk will continue to offer $18,000 per year in grant monies to graduate students.
There is a greater tuition scholarship budget deficit than previously anticipated. It is believed the cause of the increased tuition scholarship expenditures is a smaller drop in contracts accepted between the Fall and Winter quarters. It is believed that more students came in the Winter quarter than in the past. The Office of Graduate Studies is evaluating how to handle the budget problem.
Dr. McKerrow will be check on the status of the seven year reviews. He currently has four of the seven or eight. University Curriculum Council has not seen them yet either.
Graduate Student Rights & Responsibilities Committee Report: The committee is proposing a web site listing information and sites that are relevant to graduate students. This is technically the first reading; however, this handout is very similar to a handout earlier this year with two additions, a link to Graduate Council and the 260 hour rule. Committee moved to suspend first reading. Sparks seconded and the motion was passed. Committee moved to pass the proposal. Dewald seconded the motion. There were suggestions of additional sites. The proposal was passed.
Policies and Regulations Committee Report: The committee is bringing forth four policies for approval: Scope and Function, Dress and Appearance, Graduate Contract Grievance Board, and Employment of Graduate Students on Graduate Contract. These policies were emailed to Graduate Council members for suggestion which were incorporated in the second email. Most of the changes deal with updating names and offices. The committee moved that all policies be approved. McKerrow inquired which should be on the OhioUniversity main policies site and which on Graduate Council’s site. Bernt felt that all should be both places. Cibrowski asked if anyone had used the grievance policy and it was noted that most issues get handled at the college. All policies were passed.
Admission Requirements Committee Report: The committee reviewed Greg Kessler, Dana Levitt, Joanne McMullen, and Laura Phillips for potential conflict of interest. It was passed that no one had a conflict of interest.
Curriculum Committee Report: The committee moved to pass a Masters in Education Administration to be offered at Lancaster, Zanesville, Southern, and Eastern campuses. This program is identical to the program offered at the Athens campus and has been offered before. The program will be using their Athens faculty. There is an online aspect. McKerrow will check if it needs to go before RACGS. The program was passed.
There has been some confusion regarding the seven year review process. There should have been a time limit. There was also confusion as to whom the reports should be sent. The committee will meet before the next Graduate Council meeting and bring forth as many reviews as they have.
New Business: Ohio Program of Intensive English (OPIE) would like to no longer test all international students who come to OhioUniversity. They are proposing that any student who is above a certain score would be exempt from taking the computer test. However, every student will still have to take the written test and departments can request that all of their students still be required to take the test. OPIE would like to implement the new policy beginning Fall 2002. Graduate Student Senate has a list of concerns that they are taking to OPIE, such as when the test is given. McKerrow moved approval of the policy and Cibrowski seconded. Rota moved that students coming from English speaking universities be exempt from taking the test. Rota, Mickelson, and McKerrow will meet to come up with a list of exceptions. The motion was passed.
Adjourned: 2:55 P.M.
