Attendance: Margaret Appel, Joseph Bernt, Mehmet Celenk, Douglas Green, Donald Jordan, Averell Overby, Scott Sparks, Maureen Weissenrieder, Patrick Washburn, Glenn Doston, Jerrel Mitchell, Jessica Haigney, Gary Schumacher, Leona Cibrowski, Bobbi Conliffee, Josep Rota.

Staff: Gordon Schanzenbach, Jennifer Francone

Excused: Kenneth Hicks, Rajindar Koshal, Daniel Innis, Jenny Lau

Absent: Tiao Chang, William Condee, Donald Miles, Richard Miller, Julia Zimmerman, Larisa Zelenskaya, Adam Weaver

Guests: Yvette Thomas, Syliva Henry

Convened: 2:08 P.M.

Chair’s report: Don Jordan was acting chair in Ken Hicks’s absence. April’s minutes were voted on and approved.

The conflict of interest guidelines were passed out for review. The document stated that the Office of Graduate Student Services would still get the information on students and give that information to the Associate Provost for Graduate Studies. If there were any potential conflict of interest cases, the Associate Provost for Graduate Studies would make a recommendation to the Admissions committee. If a person is not applying for a degree in the same college that they work, there would normally not be a review. The Admissions committee will review the document and compare it to what other universities in the state are doing. The document will be brought up at the June meeting for action. The Provost has been given a copy of the document. Once passed it will need to go before Faculty Senate.

Associate Provost for Graduate Studies’ Report: The enhancement and eminent scholar proposals are due May 15, 2000. Committees for each proposal have been established. Jack Bantle, Richard Hazler, John Kopchick, Gary Schumacher, and Alfred Pheley are on the Incentive Proposal Review Committee, and Jack Bantle, Drew McDaniel, Harold Molineu, Ellengene Peterson, Gary Schumacher, and Leonard Raley are on the Eminent Scholar Proposal Review Committee. They will begin reviewing the proposals soon because letters of intent are due July 1, 2000. The Investment Proposal Review Committee has made its recommendation to the Provost and there should be an announcement shortly.

The Funding Commission has another funding model out that looks better than prior models. It would require all programs to be categorized into two categories. The first category would be for Ph.D. oriented programs or some terminal degree programs. Programs in this category would be allowed to recruit anywhere but enrollment would be capped. The second category would be more professionally oriented programs. In these programs, there would be some effort to reduce subsidy for out of state students and rewards for placement in Ohio. Dr. Schumacher met with the Deans on May 11, 2000 to discuss the new model. Any issues with the model are to be presented to the Board of Regents by May 31, 2000.

The TA orientation committee will have a proposal before Graduate Council at the June meeting. The proposal will call for one day of training in the fall and then ongoing training modules (e.g., grading, web use). There may be a certificate process for students who complete a certain number of modules so they can have something for their resume.

Last year, Physical Therapy made a request for a reservation fee because the department was having problems with students accepting and then backing out. The Fee Committee reviewed the proposal and turned it over to the Deans. The proposal will be reviewed at the next Deans’ meeting. If the student did go to Ohio University, the fee would be applied to their tuition. The fee is designed to help with the problem of students not notifying the department in sufficient time to accept other students. Housing and the MBA program already do this. The fee would be non-refundable. There were concerns that the fee may give Ohio University a bad reputation and cause a decline in international students. Nineteen out of twenty benchmark schools in Physical Therapy have this type of fee.

Committees:

Ext. of Time: The committee recommended Abdurrahman Fusayil, Jackie Allenbaugh, and Gayle Yamauchi-Gleason for extension of time. The council voted on and approved the requests.

Conflict of Interest: The committee reviewed the cases of Elizabeth Bennett, Laura Schaeffer, and Pamela Callahan and did not find any conflict of interest. The council voted on and approved the requests.

Policy and Procedures: The committee brought forth a proposal that would require students on a full stipend to be registered for a minimum of 12 graduate credit hours. The reason for 12 graduate credit hours is to balance work load requirements and the desire to have students complete their programs expeditiously. There could be some exceptions that would be handled through the Associate Provost for Graduate Studies’ office. Council voted and passed the new policy.

The Policy and Procedures committee is going to look into the definitions of TA/GA/RA and bring them to a future council meeting.

Curriculum: The School of Human and Consumer Sciences’ request for a master’s degree with a family studies major will go before the dean and then be before Graduate Council at the next meeting.

The School of Music wants to offer a performance certificate beginning fall quarter. The certificate requires less than 31 graduate credit so it does need to go before the Board of Regents. All the courses emphasize performance. The program is for students who do not want a degree but want to improve their performance skills. All the courses already exist in the Master’s in Music program. Some students want to study with a particular teacher but do not intend to get a degree. The classes are graduate level only. The program could be for students in other programs at the university. Graduate Council voted on and approved the program.

Old Business: The electronic thesis and dissertation (ETD) report was brought forth for action. There would be a two year test and trial period and then the program would be brought forth to determine whether or not it would become mandatory. There would be a steering committee to monitor the process. The steering committee would be under Graduate Council The process would be administered out the Office of Graduate Studies. The university would try to encourage students by offering to print a required paper copy free if they do an electronic thesis or dissertation. There are already four or five universities in Ohio who are moving quickly on ETDs. OhioLink is very helpful with the operating programs and electronic storage of the theses and dissertations. The proposal was voted on and passed.

Adjourned: 3:05 P.M.