Invoicing Instructions

General Information

• Ohio University is tax exempt. FEIN # 31.6402113
• C.O.D.'s cannot be accepted.
• Please follow shipping and invoice instructions printed on the purchase order form, or provided by the p-cardholder. All purchases for Ohio University will be paid by Ohio University check or by an authorized Ohio University MasterCard (Pcard). Any other form of payment should not be accepted.
• Suppliers should advise the University of any/all changes in business name and remittance addresses. Send changes to the Accounts Payable address shown below.

Purchasing Processes

1. General Purchase Orders
This form is issued by the Purchasing & Contracting Office only, and bears a pre-printed order number. Invoices must be sent in duplicate to:

Ohio University Accounts Payable
HDL Center #213A
Athens, Ohio 45701-2979
Each order must be invoiced separately with the purchase order number clearly indicated. Invoices not identified by purchase order number may be returned to the supplier.

2. Purchasing Card
The purchasing card empowers university employees to make small-dollar purchases. Transaction limits vary but are generally set at $2,500. Some Standard Industry Codes (SIC) have been blocked.

• The purchasing card may be used only by the cardholder. It is not transferable. The purchasing card is to be used strictly for University business.
• Cardholders must not receive cash back for refunds. Refunds must be credited to the purchasing card account.

A Receipt is Required:
A receipt for each purchasing card transaction must be sent directly to the cardholder (packing slips without $ amounts are not acceptable substitutes). Do NOT send invoices/receipts for purchasing card transactions to Accounts Payable.

RECEIPT OF PAYMENT:

• Invoices received in Accounts Payable will be paid according to discount terms, or within 30 days after receipt and acceptance of goods or completed services. Discount periods will be computed from either the date of delivery of goods ordered or the date of receipt of correct invoice, whichever date is later. Questions regarding General Purchase Order invoices should be directed to Accounts Payable, 740-593-1960.

Suppliers are responsible for posting purchasing card transactions with MasterCard. Manual authorization can be obtained by calling Customer Service at 1-800-274-7378