We are no longer able to accept 'supplies' as a complete description. Please list what was purchased, splitting out any items that do not belong in the 300000 Natural Account Code (NA).
The description for NA code 796900 has been updated. The only time NA code 796900 is used is for a charge due to fraud or unauthorized charges. All other transactions for which a credit is expected should be coded in the normal way. For example: you get overcharged for paper – use NA 310000.
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When the credit shows up in PARIS, be sure to use the exact same account number as the original charge. That way, the transaction will zero out. It is helpful to put the post date of the original charge in Notes to create a transaction trail.
Follow up for disputed transactions is the cardholder's responsibility. To dispute a charge, first call the vendor and attempt to resolve the issue. Remember we only have 60 days to dispute an item and follow up on the dispute. Vendors are aware of that, so use caution when they ask for 'more time' to give you the credit. Mark your calendars several days out as a reminder to check PARIS for the refund or to call the vendor again if necessary. If the vendor does not issue a credit, complete the . Attach a copy of the disputed items form to the statement, along with the receipt in dispute if there is one.
Mastercard charges a 1% foreign transaction fee. If you are purchasing from a vendor whose bank is in a foreign country, you may see a slightly higher transaction amount on your statement than is on your receipt.
The Mapper Schedule is now online on the Pcard website. http://www.ohio.edu/finance/pcard/mappingschedule.cfm
Keep in mind, it is subject to change, so just use it as a guideline. All transactions must still be updated 10 days from the post date.
The new Catering policy can be found at: http://www.ohiou.edu/policy/47-015.html
Did you know there is a web site where you can check your Pcard's available balance and other Pcard account information? Just go to www.genetservice.com to register. When asked for your account number, use your Pcard number. This web site is in real time, so as soon as your Pcard is swiped, you can view the charge. For more information go to http://www.ohio.edu/finance/pcard/genetsignup.cfm.
