Mapper Schedule. Cardholders will have less than 10 business days to update PCard transactions as we near the end of the fiscal year.
RUN MAPPER
DATE RANGE TO MAP
TUE
5/20/08
4/28/08
5/2/08
WED
5/28/08
5/5/08
5/9/08
TUE
6/3/08
5/18/08
5/16/08
MON
6/9/08
5/26/08
5/23/08
MON
6/16/08
5/28/08
6/2/08
MON
6/23/08
6/3/08
6/10/08
FRI
6/27/08
6/11/08
6/18/08
FRI
7/3/08
6/19/08
6/25/08
WED
7/9/08
6/26/08
7/2/08
Remind suppliers to process charges immediately. If the item(s) is to be charged to this year's budget, the transaction must have a post date of 7/2 or before. Transactions posted after 7/2 will be charged against next year's budget.
Natural account codes and transactions that require resolution (e.g. refunds, accounting corrections, etc.) should be resolved prior to the end of the fiscal year. Check the fiscal year end closing calendar for deadlines. All University accounts should have a zero balance for natural account codes 797900 and 796900 by June 30.
Failure to update transactions. PCards will be placed on hold if they have multiple transactions map into the General Ledger that have not been updated, have been left in natural account code 797900, or have unresolved refunds due back to Ohio University.
Search for transactions not updated in PARIS full version. Every PCard transaction must have an appropriate description. To complete a search in full PARIS: 1. Select Administration from the main menu in PARIS 2. Select Purchases Review 3. Click the Search button, in the bottom right corner 4. Click the New button, at the bottom 5. Under the Selection Criteria using drop down arrows:
Field
Operation
Criteria
Post Date
Greater than
07/02/07
Click Add button
Item Description
Like
Purchasing Card Item
Click Add button
6. Click the Execute button, at the bottom 7. Add an appropriate description in the Notes section.
Purchasing Card Administration Ohio University 213A HDL Center Athens, Ohio 45701
