The Statement Approval form has been updated as of October 2, 2007. Be sure to download the most current one at: http://www.ohio.edu/finance/pcard/statementapproval.cfm
Do NOT let anyone else use your Pcard or share your Pcard number with anyone. Doing so negates your dispute rights with GE. In other words, if you give out your info and someone decides to buy a new wardrobe with your card - you pay for it! Protect yourself!!
Remember to use Ohio University's preferred suppliers - we have negotiated great discounts with them. Check them out under Suppliers & Contracts at: http://www.ohio.edu/finance/purchasing/index.cfm
Radioactive materials may not be purchased with a Pcard. Contact Susan Hopkins at 3-1661 for your radioactive needs.
When making online purchases, do not set up a "profile" with your Pcard info. Setting up a profile makes it too easy to accidentally use your Pcard for personal purchases instead of your personal credit card. Examples are Amazon, PayPal, Expedia, Travelocity, or any other web site that you may use both professionally and personally.
Remember the 5 W’s – transactions with Natural Account Codes beginning with 1, 2, 4, or 7 must have:
WHO: name of the person and their relationship with OHIO
WHAT: description of what was purchased
WHEN: when you left Athens and when you returned (Most people mistakenly just put the date of service, but we need complete dates for auditing purposes.) or date of meeting
WHERE: city/state or city/country or where at OHIO
WHY: brief explanation of the business purpose of the purchase
It is helpful to cardholders to use the format above; they can just fill in the blanks and don’t leave anything out. It makes your job and our a little easier!
