The PCard Administration performs unannounced audits throughout the year. It is the responsibility of the cardholder to ensure that the statements are kept current. Expense reports and statements should be readily available for auditors. Each person handling expense reports and PCard statements should have a back-up person who is able to provide the statements to auditors upon request.
Original expense report documentation and statements and receipts for four fiscal years plus the current year must be retained. The current and past fiscal years' statements should be available on-site at the department level.
