| GENERAL TASKS | |
| Log On to Workforce | Print |
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| EMPLOYEE TIME ENTRY TASKS | |
| Time Entry Demos | |
| Employee Time Entry | Print |
| Lunch Exception | |
| - Worked through lunch | Print |
| - Took Less than Scheduled Lunch | Print |
| - Took More than Scheduled Lunch | Print |
| Insert Row (Using Vacation/Sick/Personal /Etc. Time) | |
| - Elapsed Time Pay Code | Print |
| - Multiple Clock In/Out Per Day | Print |
| Delete Row | Print |
| Add Comment | Print |
| Enter Time Spanning Multiple Days | Print |
| Copy Timesheet from Prior Pay Period | Print |
| Bank Comp Time | Print |
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| Timesheet Submittal Demos | |
| Submit Timesheet | Print |
| Recall Submitted Timesheet | Print |
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| Miscellaneous Demos | |
| View Time Off Balances | Print |
| View Pay Preview | Print |
| View Schedule | Print |
| View Timesheet Audit Report | Print |
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| STUDENT TIME ENTRY TASKS | |
| Time Entry Demos | |
| Student Time Entry | Print |
| Insert Row | Print |
| Delete Row | Print |
| Add Comment | Print |
| Enter Time Spanning Multiple Days | Print |
| Copy Timesheet from Prior Pay Period | Print |
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| Timesheet Submittal Demos | |
| Submit Timesheet | Print |
| Recall Submitted Timesheet | Print |
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| Miscellaneous Demos | |
| View Pay Period | Print |
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| MANAGER TASKS | |
| Approval Tasks Demos | |
| Approve Timesheet | Print |
| View Timesheet | Print |
| View Timesheet Comments | Print |
| View Action History for Timesheet | Print |
| Withdraw Approval | Print |
| Reject Timesheet | Print |
| Add Manager Comment to Employee’s Timesheet | Print |
| Find Employee’s Timesheet | Print |
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| Costing (Account Number) Demos | |
| Split Costing – Please contact Payroll @ (740) 593-1863 or (740) 593-1859 in order to permanently split the costing on an employee’s timesheet. |
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| Edit Costing – Permanent Change (for a Classified, AFSCME, or FOP employee) | Print |
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| Edit Costing – Temporary Change (to charge some employee hours to another account number on a one-time basis) | Print |
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| Group Management Demos | |
| If you have any questions regarding Group Management, please contact Payroll @ (740) 593-1863 or (740) 593-1859. |
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| Create New Group – Please contact Payroll @ (740) 593-1863 or (740) 593-1859. You must have the following information in order to have a new group created: · Group Name · Approver’s First Name, Last Name & Oak Id · Delegate (back-up) Approver’s First Name, Last Name & Oak Id | |
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| Add Employee to Group | Print |
| Remove Employee from Group | Print |
| Move Employee to Existing Group | Print |
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| Schedule Management Demos | |
| | Non-bargaining Unit Employees – Permanent schedule changes need to be reported to the HR Records Office @ (740) 593-2096 or (740) 593-1650. Bargaining Unit Employees – Any time there is a change in the number of hours worked in a day, whether it is temporary or permanent, HR Records should be notified @ (740) 593-2096 or (740) 593-1650. Failure to do so can result in the employee not being paid correctly. | |
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| Permanent Schedule Changes | Print |
| Temporary Schedule Changes | Print |
| Copy Temporary Schedule Change from Prior Period | Print |
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| Delegation of Approval Rights Demos | |
| Delegate Approval Rights | Print |
| Cancel Approval Delegation | Print |
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| Student Management Demos | |
| | Assignment – For each account number to be charged for hours worked, there must be an assignment created. This is the timesheet name the student will see when she/he logs on to WorkForce. Job – For each title/rate combination per account number (assignment) there must be a job created. | |
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| Hire OU Student Employee | Print |
| Hire Non-OU Student Employee | Print |
| Create New Student Assignment for Existing Employee | Print |
| Edit Student Assignment/Job | Print |
| Terminate Student Assignment | Print |
| Add Student Job | Print |
| Delete Student Job | Print |
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| Miscellaneous Demos | |
| Run Reports | Print |
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| REFERENCE | |
| 100th of an Hour Table | Print |
