Hiring Student Employees
Complete all forms on or before the first day of work. All completed forms should be sent to the payroll department via campus mail as soon as possible.
Student Employee Information Sheet– Fill out completely. On the department line please indicate the official department name for payroll check delivery. (Graduate student checks will be delivered to the department that issued the graduate contract.)
I-9 Employment Eligibility Verification & Acceptable Documents Page - This is now a two page form. Page 2 is to be completed by the hiring department. Instructions are provided as a guide for filling out the form and should not be sent to payroll. To complete the form online, click here to access the web addness to the i-9 government site. (Print only pages 7 and 8 and send to payroll.)
DO NOT SEND COPIES OF THE ACCEPTABLE DOCUMENTS TO PAYROLL. SEND ONLY PAGE 1 & 2 OF THE EMPLOYMENT ELIGIBILITY VERIFICATION FORM TO THE PAYROLL DEPARTMENT.
OPERS Exemption & Instructions – Use this form if the student elects to be exempt from OPERS (Ohio Public Employees Retirement System). To be eligible for exemption an undergraduate student must be enrolled for six (6) credit hours and a graduate student must be enrolled for five (5) credit hours.Hocking College and high school students are not eligible for the exemption.
OPERS Employee Information Sheet and form SSA–1945 – Only Hocking College students, high school students, and Ohio University students who want to be in OPERS should complete these forms. Please contact the payroll department for the forms or download the forms SSA-1945 and OPERS Information Sheet from the payroll downloadable forms website.
Ohio University Employee’s Withholding Certificate (Federal Form W-4 and Ohio IT-4)– All sections of the form must be completed. If the student writes “exempt” in box 7, he or she should not write anything in box 5. Please make sure the student understands that exempt status means the student is directing the payroll department not to withhold any federal income tax. For students living in Kentucky or West Virginia select the correct form.
Authorization – While direct deposit is not mandatory, it is strongly encouraged. Direct deposit can be used for any bank located in the USA.
State Fraud Form - All new employees are required to complete this form.
If you have any questions or concerns, please contact the payroll department at 593-1857 or 593-1859.