Withdrawal Policy for Financial Aid Recipients

Title IV Funds

You are a Title IV financial aid recipient if you receive Direct Loans (Subsidized, Unsubsidized, or PLUS), Perkins Loan, Federal Pell Grant, Federal SEOG, or Federal Stafford Loans (for College of Medicine Students). If you receive Title IV financial aid and officially withdraw from Ohio University, the amount of aid earned and unearned will be calculated using the Federal Return of Title IV Funds policy. This policy is a formula that measures the percentage of days enrolled during a quarter. The percentage is determined by dividing the number of days enrolled by the number of calendar days in the quarter, including weekends and holidays. Based on this percentage, financial aid will be prorated to reflect the amount of aid that was earned during the period of enrollment. The amount of aid that was earned will remain on your student account and the amount of aid that was unearned will be returned to the appropriate programs. Once the attendance percentage reaches 60%, all Title IV financial aid is considered to be earned.

Students that either stop attending and/or never attend all of their classes will be considered an unofficial withdrawal. The date of withdrawal will be the latest date based on a student’s attendance at an academically-related event. If the last date of attendance is not known, the midpoint of the quarter will be used as the withdrawal date. The same formula is used for unofficial withdrawals as for official withdrawals.

If it is determined that Title IV funds need to be returned, by Federal Law they will be returned in the following order:

  • Unsubsidized Federal Stafford Loans
  • Subsidized Federal Stafford Loans
  • Unsubsidized Direct Loans
  • Subsidized Direct Loans
  • Perkins Loans
  • Federal PLUS Loans
  • Direct PLUS Loans
  • Federal Pell Grant
  • Federal SEOG
  • Other Title IV Assistance

Federal, State, & Institutional Grants

If you receive financial aid that consists of federal, state, or university grant funds, they are subject to the University Refund Policy. For official withdrawal during the first 15 calendar days of the quarter, 80 percent of the grant funds will be returned to the appropriate program. For withdrawals after the first 15 calendar days of the quarter, 100 percent of the grant funds will remain on your student account.

Undergraduate and Graduate Scholarships

If you receive financial aid that consists of undergraduate or graduate scholarships, they are subject to a special University Policy. Official Withdrawal during the first 15 calendar days of the quarter, 100 percent of the scholarship funds will be returned to the appropriate program. For withdrawals after the first 15 calendar days of the quarter, 100 percent of the scholarship funds will remain on your student account.

College of Osteopathic Medicine Loans & Scholarships

Financial aid consisting of College of Osteopathic Medicine Scholarships, Loans for Disadvantaged Students, or Primary Care Loans is subject to a special University Policy. For official withdrawal during the first 15 calendar days of the quarter, 100 percent of the scholarship funds will be returned to the appropriate program. For withdrawals after the first 15 calendar days of the quarter, 100 percent of the scholarship funds will remain on your student account.

Unofficial Withdrawals

If you stop attending the University and do not officially withdrawal, it is considered to be an unofficial withdrawal and will be subject to the above Withdrawal Policies. The date of withdrawal will be the latest date based on a student’s attendance at an academically-related event. If the last date of attendance is not known, the midpoint of the quarter will be used as the withdrawal date.

If you never attend all of the courses you have registered for, you are considered to be an unofficial withdrawal. It is determined that you have not earned any financial aid. Therefore, all aid will be returned to the appropriate program.

If you are receiving financial aid, a change in your enrollment status or your withdrawal from the university may result in your having to repay programs from which you received financial assistance. In addition, you may owe fees to the university after funds are returned to the financial aid programs.

A student is not eligible for a refund until all Federal Title IV programs and other grants and scholarships are reimbursed as required and all outstanding balances with the university have been cleared.