Student Organizations

Campus Involvement CenterThe Student Organizations OU Funds Available View can be used to view receipts, expenditures and remaining funds available for an organization.


The Office of the Bursar provides banking services to registered student organizations. All student organizations must register with the Campus Involvement Center (Baker Center) and are required to maintain the organization’s bank account with the Student Organizations area of the Office of the Bursar. An external bank account is prohibited.

Refer to the Treasurer Manual for detailed instructions.

Opening an Account/Activating an Existing Account

File the necessary paperwork at the Campus Involvement Center (Baker Center) to register the organization. Once approved by the Campus Involvement Center, complete a Signature Card. Signature cards can also be obtained from the Student Organizations window of the Office of the Bursar (010 Chubb Hall). The signature card must be completed by both the Treasurer and the Advisor.

Account Books

The Treasurer is responsible for maintaining the financial records of the organization. Upon activating the account, the Treasurer will be given an account book. It is wise to periodically check the organization balance with the Student Organizations accounting assistant. Account books must be turned in to the Student Organizations window for audit by the last day of Spring Quarter.

Making Deposits

  • Complete a Deposit Slip, (which can be obtained from the Student Organizations window of the Office of the Bursar, 010 Chubb Hall), with the following information:
  • Organization’s name
  • Account number
  • Deposit amount
  • Coins must be rolled with the organization’s name and account number indicated on the rolls
  • Checks must be endorsed with the organization’s name and account number
  • Treasurer’s signature

Requesting Checks

Complete a Disbursement Voucher, (which can be obtained from the Student Organizations window of the Office of the Bursar, 010 Chubb Hall), with the following information:

  • Organization’s name
  • Account number
  • Payee Name and Address
  • Dollar amount
  • Description of the disbursement
  • Advisor’s signature (must match signature card)
  • Treasurer’s signature (must match signature card)
  • Attach an itemized receipt (credit card statements are not valid receipts)
  • Payments to individuals (i.e. speakers) for services require a completed Ohio Substitute W-9 and contract or a Standard Engagement Agreement Form.
  • If submitting a Cash Advance request (refer to the Treasurer Manual for detailed instructions), attach a completed Cash Advance Form to the disbursement voucher. 

Incomplete disbursement vouchers will not be processed.

Voiding a Check

  • Complete a Void Check/Stop Payment Request Form and attach the check (when possible)
  • Return the form to the Student Organization window at the Office of the Bursar.

Change of Officer

When changing officers, you must notify the Campus Involvement Center (Baker Center). A revised Registered Student Organization Application must be completed and returned to the Campus Involvement Center (Baker Center). If the Treasurer or Advisor changes, a new Signature Card must also be completed.