Disbursement Process for Financial Aid Recipients

A student is considered a financial aid recipient if any of the following credit is applied to their student account:

  • Direct Loans (Subsidized, Unsubsidized, and Parent PLUS)
  • Federal, State, and University Grants
  • Undergraduate scholarships
  • Graduate Scholarships
  • Outside Agency Scholarships
  • Federal Perkins Loans
  • Federal Stafford Loans (College of Medicine)

There are several eligibility requirements that are associated with each particular type of financial aid. A student must be registered for the required number of credit hours in order for the financial aid to be applied to the student account. Please reference the award packet from the Office of Student Financial Aid for the individual requirements for each type of aid.

Disbursement of Financial Aid

The Office of Student Financial Aid begins to disburse aid to the student accounts approximately ten days before classes begin for students who have completed the requirements.  This allows the Office of the Bursar to process refunds for the first day of the term. After the term has begun, the Office of Student Financial Aid disburses aid nightly to the student accounts.

If a student does not take the required number of credit hours or a student is not attending for the quarter in which funds were disbursed, the student must return any refunds issued. Failure to return the refund may result in a “HOLD” being placed on the student’s account and the account being sent to collection.

Refunds of Financial Aid Funds

Students who receive financial aid in excess of tuition and fees will receive a refund from Ohio University. The Office of the Bursar automatically issues refunds for students that have a financial aid credit appearing on their student account, after tuition and fees have been paid. A REFUND WILL NOT BE ISSUED UNTIL THE FINANCIAL AID PAYMENT APPEARS ON THE STUDENT ACCOUNT. Refunds process daily for students with direct deposit. Check refunds will be issued and mailed once a week.

Refunds can either be issued by direct deposit or mailed to the student address in the following order:

1. Residence Hall Address
2. If off campus, to local address
3. If no local address, to permanent address

NOTE: It is the student’s responsibility to ensure that Ohio University has a correct address. You may update your student address online from the Registrar Homepage.  

Parent PLUS loan funds being issued to the parent will be mailed to the address on file (from the promissory note) in the Office of Student Financial Aid.

Refunds that are mailed are not forwarded and are returned to the Office of the Bursar if undeliverable. Incorrect addresses will delay the student from receiving the refund.

Stop Payments

If Ohio University sent a refund to a student or parent (in the case of Parent PLUS Loans) and it was not received after 14 days, a stop payment can be placed on the check and a new one can be issued. The student will need to contact the Office of the Bursar or the Regional Campus Student Service Office in person. A Stop Payment Request Form will need to be completed and signed by the student before a stop payment can be placed on the original check and a new one issued.