Updated Fall, 2012

X. APPENDIX B

This appendix consists of informational material of interest to faculty. In general, material in this appendix has not been acted upon by the Faculty Senate and is not part of faculty University contracts.

A.  Notification Deadlines

1. Nonrenewal of Probationary Appointments (Section II.D.3)

   February 1	Nonrenewal notification during the first year of service for contracts expiring at the end of the academic year (or no later than 3 months before expiration for other contracts).
   November 15	Nonrenewal notification during the second year of service for contracts expiring at the end of the academic year (or no later than 6 months before expiration for other contracts).
   May 30	Nonrenewal notification after two or more years of service for contracts expiring at the end of the academic year (or no later than 12 months before expiration for other contracts).

   
   

2. Promotion and Tenure (Sections II.D.1, II.E.2, II.E.7, II.E.8, and II.E.10)

   September 15	Tenured faculty eligible for promotion request letter of evaluation from chairperson if desired. (Probationary faculty receive evaluation letter annually without requesting one.)
   February 1	Chairperson provides probationary faculty with annual letter of evaluation regarding progress toward tenure.
   Last Day of Fall Semester Exams	Chairperson notifies faculty member in writing of departmental recommendation for promotion and/or tenure
   March1	Dean notifies chairperson and candidate in writing of rejection of department recommendation for promotion/tenure
   April 1	Provost notifies dean, chairperson, and candidate in writing of rejection of department recommendation for promotion/tenure.

   
   

3. Evaluation and Contracts of Continuing Faculty (Sections II.D.1, II.D.3, and II.E)

   February 1	Chairperson provides faculty member with written statement of annual departmental evaluation.
   March 15	Faculty member receives formal notice of reappointment for next year. Continuing faculty, excluding those undergoing active consideration for promotion/tenure are sent contracts, if feasible.
   July 15	Contracts sent to all continuing faculty members unless deadline extended by Faculty Senate. Second-year contract for probationary faculty includes written form verifying tenure dates and deadlines

   
   

4. Resignations (Section II.K)

   April 15

   Faculty member gives notice of resignation in writing to dean (or no later than 30 days after receiving written notification of terms of employment for the following year).

   
   

5. University Faculty Fellowships (Sections V.A.11 and V.A.12)

   First day of Spring semester.	Written application from faculty member to department chairperson.
   March 15	Written notification of President's approval or disapproval to faculty member.

   
   

B.  Time Limits

1. Appeal of Nonreappointment or Denial of Tenure or Promotion (Section II.F)

   45 days	For faculty member's initial appeal (time counted from date of notification of denial, excluding intersessions and summer terms).
   30 days	For appeal by the faculty member to each higher administrative level (time counted from date of last notification of denial, excluding intersessions and summer terms).
   30 days	For each administrative level (department chairperson, dean, and Provost) to rule on the grievance.
   30 days	For appeal by faculty member to Promotion and Tenure Committee of Faculty Senate (time counted from date of notification of denial by Provost, excluding intersessions and summer terms).
   45 days	For petition to Promotion and Tenure Committee, after it issues its report, to recommend a formal proceeding.

   
   

2. Grievances other than Reappointment, Promotion, and Tenure (Section II.G)

   30 days

   For each administrative level to render a decision in writing (time counted from date of receipt of grievance).

   
   

3. Minimum Period for Retention of Student Records (Section IV.A7)

   One semester

   For retention of all material used to determine a student's grade, unless returned to student or alternate policy provided at beginning of semester. Spring-semester material must be kept on file through Fall semester.

Updated Fall, 2012