This appendix contains a summary of critical dates and deadlines from selected sections of the Faculty Handbook. Material is collected here only as a convenience to faculty; the referenced sections, not this appendix, are part of the faculty contract with the University.
A. Nofification Deadlines
Nonrenewal of Probationary Appointments (Section II.D.3)
March 1
Nonrenewal notification during the first year of service for contracts expiring at the end of the academic year (or no later than 3 months before expiration for other contracts).
December 15
Nonrenewal notification during the second year of service for contracts expiring at the end of the academic year (or no later than 6 months before expiration for other contracts).
June 30
Nonrenewal notification after two or more years of service for contracts expiring at the end of the academic year (or no later than 12 months before expiration for other contracts).
Promotion and Tenure (Sections II.D.1, II.E.2, II.E.7, II.E.8, and II.E.10)
October 15
Tenured faculty eligible for promotion request letter of evaluation from chairperson if desired. (Probationary faculty receive evaluation letter annually without requesting one.)
February 1
Chairperson provides probationary faculty with annual letter of evaluation regarding progress toward tenure.
February 15
Chairperson notifies faculty member in writing of departmental recommendation for promotion and/or tenure
April 1
Dean notifies chairperson and candidate in writing of rejection of department recommendation for promotion/tenure
May 1
Provost notifies dean, chairperson, and candidate in writing of rejection of department recommendation for promotion/tenure.
Evaluation and Contracts of Continuing Faculty (Sections II.D.1, II.D.2, and II.E)
February 1
Chairperson provides faculty member with written statement of annual departmental evaluation.
March 15
Faculty member receives formal notice of reappointment for next year. Continuing faculty, excluding those undergoing active consideration for promotion/tenure are sent contracts, if feasible.
May 1
Contracts sent to all continuing faculty members unless deadline extended by Faculty Senate. Second-year contract for probationary faculty includes written form verifying tenure dates and deadlines
Resignations (Section II.K)
April 15
Faculty member gives notice of resignation in writing to dean (or no later than 30 days after receiving written notification of terms of employment for the following year).
University Faculty Fellowships (Sections V.A.11 and V.A.12)
1st day of Winter qtr.
Written application from faculty member to department chairperson.
March 1
Written notification of President's approval or disapproval to faculty member.
B. Time Limits
Appeal of Nonreappointment or Denial of Tenure or Promotion(Section II.F)
45 days
For faculty member's initial appeal (time counted from date of notification of denial, excluding intersessions and summer quarter).
30 days
For appeal by the faculty member to each higher administrative level (time counted from date of last notification of denial, excluding intersessions and summer quarter).
30 days
For each administrative level (department chairperson, dean, and Provost) to rule on the grievance.
30 days
For appeal by faculty member to Promotion and Tenure Committee of Faculty Senate (time counted from date of notification of denial by Provost, excluding intersessions and summer quarter).
45 days
For petition to Promotion and Tenure Committee, after it issues its report, to recommend a formal proceeding.
Grievances other than Reappointment, Promotion, and Tenure (SectionII.G)
30 days
For each administrative level to render a decision in writing (time counted from date of receipt of grievance).
Minimum Period for Retention of Student Records (Section IV.A7)
1 quarter
For retention of all material used to determine a student's grade, unless returned to student or alternate policy provided at beginning of quarter. Spring-Quarter material must be kept on file through Fall.
rightnav
Upcoming Meetings
2011-12 Faculty Senate Meeting Schedule * Indicates an extraordinary meeting
FALL
September 19, 2011
October 17, 2011
November 14, 2011
WINTER
January 23, 2012
February 20, 2012
March 12, 2012 (will be held in Room 145)
SPRING
April 16, 2012
May 14, 2012
June 4, 2012
TBA
All meetings Winter Quarter are held
in Walter Hall 235 at 7:10 pm
