A. Constitution of the Faculty Senate of Ohio University
We, the members of the faculty of Ohio University, Concerned that improvement of academic standards keep pace with the physical growth of the University, Convinced that those directly involved in the instructional and research activities of the University can play an active advisory role to the administration and Board of Trustees, who alone have the responsibility to the people of Ohio for the proper conduct of University affairs, in arriving at decisions involving University policy, Aware that a regularly authorized and representative agency of the faculty must serve this function if academic excellence is to be maintained and improved, Do hereby establish a Faculty Senate of the University to constitute the official channel of faculty opinion in all matters which have a bearing upon the furtherance of academic excellence.
Article 1 Composition and Election
The Faculty Senate shall be composed of faculty members with faculty status, with or without tenure. Forty-nine Senators shall be elected by the Group I faculty of degree-granting colleges with deans or academic units with a dean's equivalent (e.g. Voinovich School) of the Athens campus and Group I faculty of each of the regional campuses. Representation shall be in proportion to the numbers of such faculties eligible to serve on the Faculty Senate, with the following provisions: each degree-granting college or unit headed by a dean or dean's equivalent and having Group I faculty shall be entitled to have at least one representative on the Senate. Two Senators who are Group II faculty shall be elected by the Group II faculty of Ohio University. The election shall be conducted in accordance with the Rules of Election stated in the Senate Bylaws.
Each year members shall be elected for a three-year term, to replace those whose terms of office have expired. No member shall serve more than two terms in succession without at least one elapsed year.
Elections shall be held in April of each year, and shall be conducted by secret ballot by an Elections Committee of the Senate. Terms of office shall expire on July 31; new members shall assume office on May 1.
A presiding officer to be known as the Chairperson of the Faculty Senate shall be elected by the Senate at the April meeting. Members of the Senate who have served at least one year shall be eligible for election to the office of Chairperson. The Chairperson shall preside at meetings of the Senate throughout the year of his/her term which shall begin on May 1 and end on April 30 of the following year.
A Vice-Chairperson shall be elected from among those members eligible for election to the office of Chairperson. He/she presides at meetings of the Senate, and otherwise fulfills the duties and obligations of the Chairperson, at the request of the Chairperson or in the event of his/her absence. The Vice-Chairperson shall also serve as the Chairperson of the University Curriculum Council.
A Secretary of the Faculty Senate shall be elected annually from those members eligible for election to the office of Chairperson. He/she shall be responsible for the preparation of minutes and for such other duties as may be assigned by the Chairperson.
When vacancies occur in the membership of the Senate because of death, resignation, or extended absence from the campus, an interim member shall be appointed by the Chairperson as provided for in the Rules of Election. The interim member shall serve until the original term is completed (or until the absent member is able to resume his/her duties) and shall be eligible for reelection. The Secretary shall notify the Senate that a vacancy exists when he/she is informed of the death, resignation, or extended absence of a member.
Article 2 Meetings of the Faculty Senate
The Faculty Senate shall hold at least one regular meeting each month during the calendar year except for the months of June, July and August. Except in circumstances specified in the bylaws, any member of the faculty or any administrative officer of the University may attend the meeting of the Senate and may express his/her views upon recognition by the presiding officer.
The Chairperson, or, in his/her absence, the Vice-Chairperson, shall preside over all meetings of the Faculty Senate.
Special meetings of the Senate may be called by the Chairperson upon his/her initiative, or at the request of the President of the University, or upon petition in writing to the Chairperson signed by five elected members of the Senate. The Chairperson shall be responsible for advance notification to all members of the time and place of all special meetings.
A quorum of any regular or special meeting of the Faculty Senate shall be a majority of the membership of the Faculty Senate.
Article 3 Functions of the Faculty Senate
The Faculty Senate shall:
Initiate policies related to University-wide academic matters, recommending their approval by the President through the Provost.
Act upon all faculty grievance matters according to policies and procedures of the Faculty Handbook.
Initiate policies relating to the rights and responsibilities of faculty members incident to their employment by the University, recommending their approval by the President through the Provost.
Receive, act upon, and transmit to the President through the Provost the views of the Senate with respect to proposals initiated by the President, the Provost, or other individuals or groups regarding policies relating to University-wide academic matters, changes and additions to the Faculty Handbook, and policies relating to the rights and responsibilities of faculty members incident to their employment by the University.
Initiate changes and additions to the Faculty Handbook recommending their approval by the President through the Provost.
Act as official channel of faculty opinion on all matters that have a bearing on academic excellence.
The Faculty Senate shall transmit recommendations to the President of the University via the Chairperson. In appropriate cases, the Faculty Senate shall transmit recommendations to the Board of Trustees via the Chairperson and the President of the University.
Upon the majority vote of the elected membership of the Faculty Senate, the Chairperson of the Senate shall request the President to convene a meeting of the University faculty for the consideration of matters of general interest to the faculty.
Upon written petition of one-fifth of the faculty members of Ohio University eligible to serve on the Faculty Senate, the Chairperson of the Faculty Senate shall request the President to call a meeting of the University faculty.
The officers of the Faculty Senate shall be responsible for officially informing the President or the Provost of the transactions of the Senate and for informally discussing these and related matters with them. They shall communicate to the Senate any information or request which the President or Provost wishes to be communicated, except that the President or the Provost, or a designated representative, is privileged to present his/her views from the floor in any regular or special meeting.
In performing the duties stated herein, the Chairperson shall be governed by the following stipulations:
The Chairperson is charged with the responsibility for representing the Faculty Senate and with presenting the Faculty Senate's recommendations and views.
The Chairperson shall transmit all formal actions from the Faculty Senate to the appropriate persons in written form approved by the Senate, and shall request that all formal communications to the Senate be in written form.
The Faculty Senate shall consider, in any action taken, the two major responsibilities of all persons who serve as members of the faculty of Ohio University: the welfare of the citizens of Ohio and the pursuit of truth.
The Faculty Senate shall prepare by-laws of organization and procedure for the conduct of its affairs.
An amendment to the Constitution may be proposed by a two-thirds vote of the membership of the Senate and submitted to faculty for approval. A simple majority of those voting shall constitute an affirmative vote. The amendment shall become effective upon approval by the Board of Trustees of Ohio University.
Each member of the Faculty Senate shall be elected for a three-year term beginning May 1 and ending July 31.
The election shall be held by secret ballot in the last week of March of each year. At least two weeks prior to the date of the election, the Senate Elections Committee shall circulate to all faculty a call for nominations of eligible faculty members for the Senate. The call shall request the faculty member (1) to list his/her own name if he/she wishes to have his/her name on the ballot, and is not disqualified by the rules of the election; (2) to list the name or names of any other eligible faculty members whom he/she wishes to place in nomination for election to the Senate, and who are not disqualified by the rules of election.
The Elections Committee will draw up a ballot listing all the names returned with the following exceptions: (1) members of the Senate whose terms do not expire; (2) members of the Senate whose terms expire but who have been elected and who have served for two consecutive three-year terms (such persons are ineligible for election until one year has elapsed); and (3) members of the faculty who will not be on the campus for more than one semester of the next academic year. Provisions shall also be made on the ballot for write-in votes.
Every faculty member with faculty status is eligible to vote for members in his/her college or regional campus. The balloting shall be carried out according to the "Method of Proportional Representation''. In this method, each voter's ballot is used for the candidate of his/her choice unless this candidate has too few votes for his/her election to be possible, in which case his/ her ballot is transferred to his/her second choice candidate, and so forth. Almost every voter's ballot is used to elect some representative, and thus each minority faction will have its proper share of representatives.
The ballots will be tallied according to the following steps:
Distribute all ballots to candidates of first choice. (If a ballot does not indicate an unambiguous first choice, it is invalid and is discarded.)
Count the number of ballots distributed to each candidate.
Add these numbers to find the total ballots. Call this `B'.
Let n be the number of candidates to be elected, and let E be the number of ballots required to elect any candidate. Compute E as follows: If B/(n+1) is not a whole number, then E is the Next Largest Whole Number. Example: B = 100, n = 2, then B/(n+1) = 33 1/3, and E = 34. If B/(n+1) is a whole number, then E = [B/(n+1)] + 1. Example: B = 100, n = 3, then B/(n+1) = 25, and E = 26.
If one or more candidates have at least E ballots, then declare Elected the candidate with the largest number of ballots. Call his/her number of ballots N. (In case of a tie, choose one by lot). (If no candidate has as many as E ballots, go to Step 11.)
Count the elected candidate's Transferable Ballots (those with a second choice indicated). Call this number `T'.
Compute the Value of each transferable ballot. V = (N-E) /T to two decimals. Write this value at the top of each transferable ballot. (Example: Smith has 25 ballots, of which 23 indicate a second choice; E is 20. Then V = (25-20) /23, or 0.22 to two decimals.)
Distribute all transferable ballots to candidates of second choice.
Compute a new total (N) for each candidate by adding the values of his/her ballots. (The value of an untransfered ballot is one.)
If one or more of the remaining candidates have at least E ballots, repeat steps 5 through 9. In Step 7, the new value of any transferred ballot is computed by:
New Value = Old Value times (N-E)/T.
If none of the remaining candidates has E or more ballots, then go to Step 11.
Declare Defeated the candidate with the fewest votes. (If two candidates are tied for low, select one by lot.) Record all defeated candidates in the sequence of their defeat, for the purpose of compiling a list of alternates.
Distribute all ballots of the defeated candidates among the remaining candidates according to the highest choice indicated on the ballot. The value of a ballot does not change in this transfer. (If a ballot indicates no further preference among the remaining candidates, it is declared exhausted and plays no further part in the election.)
Count the new totals for all remaining candidates. Repeat Steps 5 through 12 until n candidates have been elected, or until the number of remaining candidates is just sufficient to fill the remaining positions, at which point they are declared elected.
The election shall be carried out by the Elections Committee of the Senate, consisting of the Chairperson, the Vice-Chairperson, and the Secretary of the Senate, plus the other two members serving on the Executive Committee of the Senate. The Chairperson of the Senate or a member of the Elections Committee designated by him/her, shall serve as Chairperson of the Elections Committee.
The Elections Committee shall be charged with preparing and distributing the ballots, counting the votes, and notifying the new members elected. The Elections Committee shall also prepare a list of alternates, in order of number of votes, from each of the colleges and regional campuses. The list shall be maintained by the Secretary, who shall notify the Senate of any vacancy that exists in the membership of the Senate and who shall aid the Chairperson in appointing the highest-ranked alternate to the vacancy.
Vacancies may occur due to the death, resignation, or extended absence of a member; extended absence shall be considered to mean more than two absences from meetings without excuse during an academic year (August through April). An alternate, or interim member, shall serve until the original term is completed unless the absent member has signified a date at which he/she will be able to resume his/her duties.
In addition to the procedures governing vacancies as described in the preceding paragraph and Article 1, Section 7 of the Constitution, an absent Senator may be temporarily replaced for a given meeting by one of the alternates from his/her college or regional campus from the list maintained by the Secretary. The alternate shall, during the meeting at which he/she serves, have all the privileges of membership, including voting. Temporary replacement shall be accomplished in the following manner: a senator who must be absent shall notify the Chairperson or Secretary in advance of the meeting. The Chairperson or Secretary will then notify, if time permits, the first alternate. If the first alternate cannot serve, the second alternate will be notified, and so on. An alternate must report his/her presence to the Secretary at the beginning of the meeting. The interim member shall be eligible for election (or re-election) as soon as his/her interim term expires, but he/she may not serve more than two elected three-year terms in succession.
2. The Election of Faculty Senate Officers
The Faculty Senate shall have three elected officers:
The Officers shall be elected in the order given above at the April meeting of the Senate or, alternatively, at a special meeting held prior to the Spring Commencement.
Members of the Senate who have served at least one year shall be eligible for election to office. Members-elect whose terms will begin on May 1 shall participate in the election of officers. Members who will retire from the Senate effective July 31 shall not participate in the election of officers.
A nominating committee will be formed from senators who will retire from the Senate effective July 31. All retiring senators finishing two consecutive terms will be first asked to serve on the committee. Should fewer than three of these retiring senators be willing to serve, the nominating committee will be supplemented from the ranks of other retiring senators. Composition of this nominating committee will be announced at the February Senate meeting. The nominating committee will present at least one slate of officer candidates to the Senate at the March meeting. At the April meeting, additional nominations will be entertained from the floor to supplement those of the nominating committee. The election shall be carried out by secret ballot. Election to office requires a majority of the votes cast. If no nominee has a majority of votes for a particular office, a new ballot shall be taken until a majority is achieved. The new officers shall assume office on May 1.
3. Salaries and Stipends of the Officers of the Faculty Senate
The Chair of the Faculty Senate will receive an annualized salary equal to four-thirds of his or her academic year base salary. The Office of the Provost will fund three- quarters of the annualized salary and the Chair's home department will fund the remaining quarter.
The Vice Chair of the Faculty Senate will receive a yearly stipend from the Office of the Provost. This stipend will be increased each year by a percentage equal to the average percentage raise received by the faculty of Ohio University.
The Secretary of the Faculty Senate will receive a yearly stipend from the Office of the Provost. This stipend will be the same amount as that received by the Vice Chair of the Faculty Senate.
Notice. Notice of meetings may be given by campus or U.S. mail or by telephone. Mailed notices of meeting must be given so as to be received at least twenty-four hours prior to the meeting. If the member cannot be reached personally, leaving a telephone message announcing the meeting with a responsible person at the member's house or office, at least four hours prior to the meeting, will constitute sufficient notice.
Notice for Special Meetings. All business to be taken up at special meetings must be announced with reasonable particularity in the notice of the special meeting.
Closed Meetings. In unusual circumstances, the Senate may wish to close its meeting to various persons or groups of persons for a variety of reasons. Closing may be accomplished in two ways:
the Chairperson and/or the Executive Committee of the Senate may announce in the notice of a meeting that the meeting or particular portion of the meeting will be closed. The Chairperson will ask the members of the Senate, when the meeting convenes, if there is objection to closing the meeting or particular portions of the meeting. If a member so requests, a roll call vote will be taken on this question. A simple majority of those voting will close the meeting, except that if the meeting is to be closed to faculty, a two-thirds majority of those voting will be required.
a motion from the floor may close a meeting or a portion of a meeting. Again, a roll call vote on the motion will be taken and a simple majority of those voting will close the meeting or portions of the meeting to whomever is named in the motion, except that if the meeting or portions of the meeting are to be closed to faculty, a two-thirds majority of those voting will be required.
Any motion or recommendation to close a meeting must specify
the person or persons to whom it is to be closed,
the reasons for the closure, and
the business to be transacted during the closed period. Once the conditions in the motion or recommendation have been fulfilled, the meeting will be re-opened in accordance with the Senate Constitution, Article 2.
The Faculty Senate shall hold at least one regular meeting each month during the calendar year except for the months of June, July and August. This meeting shall be on the second Monday of each month (unless members are notified of an exception) at an announced time and place. During the summer months (May, June, and July) the Senate membership shall comprise all Senators elected in April of that calendar year, those whose terms continue into the same or subsequent academic years, and those whose terms end on July 31. If necessary, the Executive Committee may ask alternates from the list maintained by the Secretary to fill vacancies in the Summer Senate. These alternates shall be chosen from among those most recently elected. A quorum of the Summer Senate shall be a majority of the number of Senators who serve during the regular academic year.
If the Chairperson, the Vice-Chairperson, and the Secretary are all absent from the campus during the summer, the Chairperson shall appoint a chairperson pro tempore from the Senate's Executive Committee (or from the other members of the Senate if necessary.)
The resolution process is the method most often used by the Senate in carrying out the functions specified in Article 3 of the Senate’s Constitution. The Senate’s standing committees in formulating resolutions will engage in broad-based discussion, seeking input from Senators, constituents, and other interested parties. No final action on a main motion or resolution introduced at a regular or special meeting may be taken at that same meeting. This rule may be suspended by a two-thirds majority of those voting at any regular or special meeting.
Senate resolutions fall into three categories:
Resolutions of Position: Such resolutions reflect the Senate’s position, or the “Sense of the Senate,” regarding a specific issue and do not require the signature of the Provost to be effective. The Provost may sign the resolution as reflection of support for the Senate’s position.
Resolutions of Handbook Policy: Such resolutions result in changes in Handbook provisions and require the signature of the Provost, as the President’s designee, to be effective. The Provost shall respond to these resolutions within 60 days of a resolution’s passage in one of three ways: by signing the resolution; by stating in writing that the resolution will not be signed and explaining why it will not be signed; or by stating in writing the need for an extension of time to consider the resolution, after which a new date will be mutually agreed to in writing by the Provost and the Senate Chair. Should the Provost fail to respond at all within 60 days of the resolution’s passage, the resolution will be considered signed and will go into effect.
Resolutions of Non-Handbook Policy: Such resolutions result in policies not involving provisions in the Handbook, such as matters covered in the policy and procedure manual, or matters of curriculum or other academic concerns. Such resolutions require signature of the Provost, as the President’s designee, to be effective. The Provost shall respond to these resolutions within 60 days of a resolution’s passage in one of three ways: by signing the resolution; by stating in writing that the resolution will not be signed and explaining why it will not be signed; or by stating in writing the need for an extension of time to consider the resolution, after which a new date will be mutually agreed to in writing by the Provost and the Senate Chair. Should the Provost fail to respond at all within 60 days of the resolution’s passage, the resolution will be considered signed and will go into effect.
5. Standing Committees
The Faculty Senate shall have the following standing committees:
Educational Policy and Student Affairs,
Finance and Facilities
Promotion and Tenure.
All members of these committees shall also be members of the Faculty Senate, but subcommittees appointed by these standing committees should include members of the faculty who are not members of the Faculty Senate. The Executive Committee shall include among its members the Chairperson of the Faculty Senate, who shall serve as chairperson of the committee, and it shall also include the Vice-Chairperson and Secretary of the Senate, and two other senators appointed by the Chairperson. The Chairperson shall, in consultation with the members of the Executive Committee, appoint members and chairpersons of the other standing committees. The Group II Senators may serve on any standing committee of the Faculty Senate with the exception of the Promotion and Tenure Committee. It is considered desirable that each member of the Faculty Senate serve on one of the standing committees.
6. Faculty Initiation of Proposals
Any ten (10) faculty eligible to vote in Senate elections may present any matter they wish to the Senate at a regular meeting. The matter will be discussed and scheduled for vote at the next regular Senate meeting or, if the Senate wishes, at a Special Meeting called for the purpose of considering the petition or other matters.
Ten percent of the faculty eligible to vote in Senate elections may present any matter to the Senate at a regularly scheduled meeting, and the Senate will debate and vote on the matter at that meeting, if the petitioners wish and if they state their wish in the petition itself. If the Senate acts contrary to the petition or modifies it in some substantial way unacceptable to the petitioners, the petition will be considered to have met the requirements of a petition in the referendum procedure (Section VI.B.6), and a referendum of all faculty members eligible to vote in Senate elections will be instituted in keeping with the requirements of the procedure for a referendum.
7. Faculty Initiated Referendum
A petition signed by ten percent of the faculty calling for a referendum on any matter, submitted to the Chairperson of the Senate, will cause the Chairperson to convene the Elections Committee, to prepare a ballot, and submit it to faculty eligible to vote in Senate elections. This will be done and the Chairperson will announce the results within thirty days of receipt of the petition.
8. Recall of Faculty Senate Members
A Petition to Recall a Member of the Faculty Senate:
The following faculty eligible to vote in Faculty Senate elections in
(THE NAME OF THE COLLEGE OR REGIONAL CAMPUS)
request that the Elections Committee of the Faculty Senate hold a special election to determine whether the seat in the Senate held by
(FULL NAME OF THE SENATOR)
(COLLEGE OR REGIONAL CAMPUS)
shall be vacated and filled by the appropriate alternate from the list maintained by the Secretary of the Senate. We further request that this election be held within thirty days after the Chairperson of the Senate receives this petition.
In order to remove a Senator from office, the requisite number of faculty members from his/her college or regional campus must sign a petition of the form specified above. The requisite number of faculty members signing shall be at least twenty-five (25) percent of those eligible to vote in Senate elections in his/her college or regional campus but no less than twenty (20).
After receiving the petition the Chairperson of the Senate shall convene the Elections Committee, and the Elections Committee will prepare a ballot, which will be distributed to all faculty eligible to vote in Senate elections from the college or regional campus from which the petition comes. The ballot will refer faculty to the appropriate Senate by-laws, a date by which the ballot is to be returned, which will in no case be later than thirty days from the date the petition is presented to the Chairperson of the Senate, and shall be in the following form:
A Ballot to Recall a Member of the Faculty Senate
(Full Name Of Senator)
(Name of the Appropriate Alternate)
in the Faculty Senate.
Provided that at least 50 percent of those eligible to vote in the recall election cast ballots, the Elections Committee will count the ballots and, if a simple majority of those voting vote for recall (i.e. vote 'NO'), the Committee will inform the Senator mentioned in the petition that he/she has been recalled, and will inform the alternate that he/she should serve in the Senator's place. If a simple majority of those voting do not support the recall petition (i.e., vote 'YES') or if less than fifty percent of those eligible to vote have cast ballots, the Elections Committee will inform the Senator that he/she has not been recalled and that he/she will continue to serve in the Senate.
9. Removal of Senate Officers or Committee Chairpersons
Any officer, committee chairperson, or other functionary of the Senate may be removed by a petition calling for his/her removal signed by two-thirds of all the members of the Senate. Such a petition shall remove the person named from his/her office immediately (provided it is received by the Chairperson of the Senate at least one week prior to the next meeting of the Senate). If the petition is received less than one week before a meeting, the removal will not occur until the following meeting.
The office vacated will then be filled by usual procedures at the first meeting occurring after the office has been vacated.
10. Parliamentary Authority
The parliamentary authority for conducting Senate meetings will be the Sturgis Standard Code of Parliamentary Procedure. The Chairperson of the Senate will appoint a parliamentarian who will serve for each academic year.
11. Amendments of the Bylaws
The bylaws may be amended by majority vote of the Senate.
C. Ohio University Representatives to the Ohio Faculty Council
The Ohio Faculty Council (OFC) is composed of two faculty representatives from each of the four-year public institutions of higher learning in the State of Ohio. One representative shall be the Chair of the Faculty Senate or comparable elected faculty leader. The other shall be a person whom the Faculty Senate or comparable body elects to be a representative to the OFC. Each representative shall normally serve a two-year term, although terms may be staggered within each institution's two-member delegation in order to maintain continuity.
The Ohio Faculty Council represents faculty members at all four-year public institutions of higher learning in the State of Ohio. It addresses concerns common to faculty members of those institutions and issues that are crucial to the future of higher education in Ohio, and maintains a permanent liaison with the comparable organization representing the two-year public institutions of higher education.
The Ohio Faculty Council presents a faculty perspective on major issues affecting higher education to the Chancellor, the Ohio Board of Regents, officials of the State of Ohio, the administrations of four-year public institutions of higher learning, and the general public. These activities incorporate, but are not limited to, the functions of the former Faculty Advisory Committee to the Chancellor of the Ohio Board of Regents (FACOBOR).
The election of the OFC representative will be held at the regular April meeting of the Senate. Nominations will be made by an ad hoc nominating committee, and from the floor. Election will be by simple majority of those voting. Newly elected members are eligible to vote; members whose terms are expiring are not.
The terms of office will be for two years, starting with the time of election. Either an outgoing Faculty Senate Chair and/or the retiring representative will serve as alternates for one year in order to maintain continuity.
The representative and alternate need not be members of the Faculty Senate.
The duties of the representatives shall be:
To attend the meetings of the Ohio Faculty Council.
To report to the Executive Committee of the Faculty Senate after each OFC meeting, and to the full Senate when appropriate.
To consult with the Senate, with faculty, and with administrators in the formulation of policies to be proposed at meetings of the OFC.
Updated Fall, 2012
2012-13 Faculty Senate Meeting Schedule * Indicates an extraordinary meeting
September 10, 2012
October 8, 2012
November 5, 2012
December 10, 2012
SPRING January 14, 2013
February 11, 2013
March 11, 2013
April 8, 2013
May 6, 2013
All meetings Fall Semester are held
in Walter Hall 235 at 7:10 pm