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SAF Bylaws

The Gladys W. and David H. Patton College of Education 
SOCIETY OF ALUMNI AND FRIENDS

CONSTITUTION AND BY-LAWS
AS AMENDED & ACCEPTED

3 April 2004
The Gladys W. and David H. Patton College of Education 
OHIO UNIVERSITY 
ATHENS, OH

CONSITITUTION

THE UNDERSIGNED, the majority being alumni of the Ohio University College of Education, desiring to form a non-profit organization of alumni and friends of said College under the policies and regulations of said College and University and, the University Alumni Association, do hereby certify:

 

ARTICLE I

The name of the organization shall be The Patton College OF EDUCATION SOCIETY OF ALUMNI AND FRIENDS.

 

ARTICLE II

Purpose

The purpose of the SOCIETY shall be to aid, assist, and promote the general welfare of The Gladys W. and David H. Patton College of Education, by financial means and otherwise, in order to achieve the goals of The Patton College and to promote and facilitate the active involvement of alumni and friends of The Patton College to that end.

 

ARTICLE III

Affiliation

The Gladys W. and David H. Patton College of Education SOCIETY OF ALUMNI AND FRIENDS is an official constituency of the Ohio University Alumni Association.

 

ARTICLE IV

Membership

  1. Membership in the SOCIETY is open to all alumni and friends of The Patton College of Education of Ohio University. Membership will not exclude any alumni who are affiliated or associated with the sponsorship unit or component.
  2. Alumni are defined as all persons who have earned degrees or the Educational Specialist Certificate from Ohio University, having completed the prescribed course of study in The Gladys W. and David H. Patton College of Education.
  3. Friends is defined as all persons, agencies, or organizations which have demonstrated an interest in the general welfare of The Gladys W. and David H. Patton College of Education through services rendered and/or financial contributions made to The Patton College in accordance with such schedules as may be determined by the Board of Directors.

ARTICLE V

Board of Directors

The affairs of the SOCIETY shall be managed by a Board of Directors, a majority of whom shall be alumni of The Gladys W. and David H. Patton College of Education and all of whom shall be regular members in good standing of the SOCIETY, in cooperation with the Dean of The Gladys W. and David H. Patton College of Education.

The number of Directors, terms of office, and manner in which they are elected shall be set forth in the By-Laws.
The powers and duties of the Board of Directors shall include the powers and duties normally enjoyed by the board of directors of similar organizations; provided, the powers and duties are in accordance with the policies and regulations of Ohio University and the University Alumni Association; and, in addition to the powers and duties set forth in the By-Laws.

 

ARTICLE VI

Meetings

The meetings of the Board of Directors shall be held in the spring and fall of each calendar year at such time and place as may be determined by the Executive Secretary. Notice of the date, time and place of each meeting shall be given to the members at least sixty (60) days prior to the meeting. Notice of the meetings may be given either by email, phone, or in writing.

 

ARTICLE VII

Amendments

These Articles may be amended or repealed, and new Articles may be adopted, at any meeting of the Board of Directors, by the affirmative vote of two-thirds (2/3) of the Directors, with the exception of those Articles, or sections thereof, which are included in accordance with the policies and regulations of the The Gladys W. and David H. Patton College of Education, Ohio University, and/or the University Alumni Association, which shall be added to, amended or repealed by the respective authorizing institution.

BY-LAWS

ARTICLE I

Meetings

  1. The meetings of the Board of Directors shall be held as stated in Article VI of the constitution. The operational year of the society shall be July 1 through June 30.
  2. Special meetings of the Board of Directors may be called by the President, Executive Committee, or any five members of the Board of Directors. Notice of special meetings shall be given to each member of the Board by letter, personal contact, phone or email at least five days in advance of the meeting and shall include the purpose of the meeting.
  3. Board committees may call supplemental meetings throughout the year at their discretion.
  4. The Executive Committee shall meet in the summer of each calendar year at a time and place to be determined by the President.

ARTICLE II

Board of Directors

  1. The Board of Directors shall consist of a maximum of twenty-four (24) elected members, including officers. The Immediate Past President may become a member if his/her term has expired. The Dean of The Patton College of Education and the Society’s Executive Secretary shall be ex-officio members of the Board of Directors.
  2. The term of directors shall be for three (3) years. Directors may serve successive terms. The terms of Directors shall commence in July of each year. Directors are eligible for re-election after each term.
  3. The Director of Ohio University Alumni Relations or designee shall be an honorary member of the Board of Directors.
  4. Directors shall be nominated by the Nominations Committee and elected by majority vote of the Board members present at the Annual Spring Meeting. All alumni of The Patton College of Education, members of the Board of Directors, Executive Secretary, the faculty and the Dean of The Gladys W. and David H. Patton College of Education may submit names of nominees to the committee; provided, however, the names for nomination should be submitted prior to thirty (30) days before the annual meeting, but nominations from the floor will be entertained.
  5. The Executive Committee shall have the authority to fill, by appointment, vacancies on the Board of Directors.
  6. The President shall have the authority to request the resignation of any member of the Board of Directors who fails to attend three (3) consecutive meetings of the Board. After the second missed meeting, a reminder letter will be sent by the recording secretary.

ARTICLE III

Quorum

A majority of the Directors shall constitute a quorum and action taken upon affirmation vote of the majority of the Directors present and voting shall constitute action by the Board.

 

ARTICLE IV

Officers

  1. Officers of the society shall be members of the board of Directors and alumni of The Gladys W. and David H. Patton College of Education.
  2. The Officers of the Society shall be President, Vice-President, Secretary and the Immediate Past President. Officers’ terms of office shall be one (1) year.
  3. Officers shall be elected by the Board of Directors by majority vote at the annual meeting of the Board.

ARTICLE V

Duties of Officers

  1. President: The President shall preside at all meetings of the Board of Directors and Society, and perform generally all the duties usually performed by presidents of similar organizations, and such other and further duties as shall be required of him.
  2. Vice-President: The Vice-President shall perform all the duties of the President in case of the absence, death or disability of the latter; other duties may be required by the Board of Directors or the President. In case both President and Vice-President are absent, or unable to perform their duties, the Immediate Past President shall assume the position of President Protempore.
  3. Secretary: The Secretary shall keep minutes of all the proceedings of the Society and Board of Directors and make proper record of the same, and shall submit copies of such records to the Executive Secretary, and generally shall perform such duties as may be required by the Board of Directors.
  4. Immediate Past President: The Immediate Past President shall serve as a member of the Board of Directors and the Executive Committee.
  5. Executive Secretary: The Executive Secretary shall be appointed and be directly responsible to the Dean of The Patton College of Education, is an ex-officio member of the Board of Directors and the Executive Committee. The Executive Secretary shall serve on various committees, subcommittees, and task forces as necessitated by the position’s responsibilities and authority, including serving as the official liaison between the Society and The Patton College of Education and the Office of Alumni Relations. The Executive Secretary shall make a full report in the Fall at the annual meeting of the Board of Directors on all money received and disbursed by The Patton College that are derived from private gifts from The Patton College’s alumni and friends and on all matters related to The Patton College’s involvement in alumni relations programs and activities.
  6. Vacancies: The President shall have the authority to fill, by appointment, vacancies in the offices of Vice-President and/or Secretary of an interim basis until the next regularly scheduled meeting of the Board of Directors.

ARTICLE VI

Compensation

Officers and Directors: Officers and Directors of the Society shall not be entitled to, nor shall they receive any compensation for attending meetings of the Society or fulfilling the duties and responsibilities of their respective positions.

 

ARTICLE VII

Committees

The Board of Directors shall have the power to create such committees, standing or special, and to give them such powers and authority, as it shall deem best, and to revoke their appointment or restrict or modify their powers.

  1. Standing Committees shall include, but not be limited to, the Executive Committee, Alumni Relations/Recognition-Awards Committee, Nominations Committee, Alumni-Faculty Involvement Committee, and Alumni-Student Relations Committee.
  2. The Executive Committee shall consist of Officers of the Society and any Directors as may be appointed by the Board. The Board shall delegate to said Committee and its powers to be exercised in intervals between the meetings of the Board.
  3. The Alumni Relations/Recognition-Awards Committee shall make connections with alumni and shall consider and recommend to the Board of Directors awards and honors and/or nominations to be issued by the Society or the Ohio University Alumni Association.
  4. Nominations Committee shall consist of not less than four (4) members of the Board, who shall be responsible for submitting a slate of nominations for the Board of Directors and officers to the Board at the Annual Spring Meeting. The President, Immediate Past President, and Executive Secretary shall be members of the Committee.
  5. The Alumni-Faculty Involvement Committee shall identify and promote the Society’s interaction and support of The Patton College of Education faculty and alumni.
  6. The Alumni-Student Relations Committee shall support The Patton College of Education’s efforts to recruit and retain students and shall identify the means for alumni to join in this effort. Their main emphasis is oversight of the Robert P. Comer Education Conference.

ARTICLE VIII

Alumni Mailing Lists

The Ohio University has charged the Office of Alumni Records and Research with the responsibility of maintaining official alumni records. Separate alumni mailing lists shall not be maintained, except for selected programs or events. Address or record changes received by the Society shall be forwarded to the Office of Alumni Relations, Konneker Alumni Center. The Alumni Office will forward changes to the records office.

 

ARTICLE IX

Fund Raising

  1. In accordance with established University policy, the Society shall not plan, organize, or conduct any fund-raising activities without prior approval of the University Development Office.
  2. All funds received by and restricted for The Gladys W. and David H. Patton College of Education from its alumni and friends and not further restricted shall be deposited in the name of and for use by the College and expended in accordance with the policies and regulations of The Patton College and Ohio University. The Dean of The Patton College is requested to consider the needs and desires of the Society in appropriating funds derived from College and alumni and friends.

ARTICLE X

Alumni Surveys

The Alumni Records and Research Department has been charged by the University and the University Alumni Association with surveying alumni. The department annually surveys twenty percent of all alumni. In order to prevent a proliferation of alumni surveys, any proposed survey directed to the Society membership must first be approved by the Executive Director of the Ohio University Alumni Association and the Director of Alumni Records and Research.

 

ARTICLE XI

Dues

The Board of Directors, following consultation with the Director of Alumni Relations and the Vice President for Development, may establish dues and due schedules. Any dues collected by the Society will be used exclusively for the support of alumni related programs and activities. Dues cannot be used as an indirect method of fund raising. The Internal Revenue Service does not recognize due payments as charitable gifts.
 

ARTICLE XII

Alumni Society Office

  1. The Gladys W. and David H. Patton College of Education shall provide and maintain an appropriate and suitable office within McCracken Hall from which all normal and routing business of the Society shall be conducted and permanent records stored.
  2. In addition to the duties and responsibilities stated in article V, 5 of the By-Laws, and in agreement with the Dean of The Gladys W. and David H. Patton College of Education, the Executive Secretary shall manage the office and the normal and routine business and affairs of the and for the Society in accordance with the Policies and regulations established by the Board of Directors and the Constitution and By-Laws of the Society.
  3. The Gladys W. and David H. Patton College of Education shall provide reasonable financial support for the operations of the Society.

ARTICLE XIII

Graduate Student Representative

  1. The Board of Directors may elect graduate students enrolled in The Patton College of Education as voting members of the Board of Directors; however, students must be recommended by the Dean of The Patton College of Education.
  2. The term of office on the Board of Directors for a graduate student shall be for the duration of said student’s enrollment in The Patton College of Education, but not to exceed three (3) years.
  3. A graduate representative not in good standing in The Gladys W. and David H. Patton College of Education may be removed from the Board of Directors at any time at the recommendation of the Dean of The Patton College of Education.

ARTICLE XIV

Undergradute Student Representatives

  1. The Board of Directors shall elect annually an undergraduate student enrolled in The Gladys W. and David H. Patton College of Education as a voting member of the Board of Directors; the student must be nominated by the Dean of The Patton College of Education
  2. The term of office on the Board of Directors for an undergraduate student shall be for one (1) year.
  3. An Undergraduate Representative not in good standing in The Patton College of Education may be removed from the Board of Directors at any time at the recommendation of the Dean of The Patton College of Education.

ARTICLE XV

Amendments

These By-Laws may be added to, amended or repealed at any meeting of the Board of Directors by the affirmative vote of two-thirds (2/3) of the membership, with the exception of those By-Laws, or sections thereof, which are included in accordance with the policies and regulations of The Gladys W. and David H. Patton College of Education, Ohio University, and/or the University Alumni Association, which shall be added to, amended or repealed by the respective authorizing institution.

 

 

 

 

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