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Academic Advising

Once a student has been admitted to our program, an academic advisor is assigned.  Students will receive an admission packet explaining details of the program and recommendations for courses. The academic advisor provides direction on course or degree selection and requirements, information on general processes, and a personal connection to the university. Students will write to their academic advisors on a regular basis to advise them of changes or challenges they are experiencing.

Permission for Family Members

Under the provisions of the Family Educational Rights and Privacy Act of 1974, educational records are released only with written consent and request of eligible students except, in accordance with the law, to authorized persons within the university and to authorized agencies outside the university. Students may grant permission for family members and friends to contact our office on behalf of the student only after the Third Party Permission Form is received in our office from the student.

DARS – Degree Audit Reporting System

Degree-seeking students will be provided with a Degree Audit Report (DARS) that outlines the requirements for the degree indicated by the student at the time of admission. Courses should be chosen according to the recommendations of the advisor in conjunction with the DARS report. Certain sequences and requisite requirements may need to be met prior to enrollment in certain courses.

Registering for Courses

Students must use the proper course registration form for incarcerated students. Courses available to students in the print-based format are listed in the materials that each student receives. In the final column of each course description, course type is indicated. Print-based courses (PBC) contain multiple lessons and often two or more exams that will require a proctor. Course credit by examination (CCE) involves only one exam to earn a grade for the course. CCEs are designed for those individuals with significant experience in the particular area covered by the course. They are not meant to be “learning” courses, but rather to demonstrate a mastery of course material.

Required Information on Each Course Registration Form

Every time a student registers for additional courses, a new course registration form must be filled out completely with the current shipping address (often different from the mailing address), the mailroom requirements for packages including what form of package delivery, and the types of materials and books that will be permitted. Not completing this information accurately each and every time on the course registration will result in delays in receiving the materials.

Confirmation of Course Selections

All course selections must be approved by the student’s advisor prior to invoicing and payment. An invoice will be sent to the student and another individual if indicated on the course registration form. Please do not remit payment until an invoice has been created.

Communicating With the Instructor

All communication between the student and instructor must be facilitated through the student’s academic advisor. If the student has a question about a lesson or when he or she will receive a grade, the student should contact the academic advisor first. The advisor will contact the instructor on behalf of the student. Any parent, sibling, or advocate for the student also should direct questions to the academic advisor instead of contacting the student’s instructor.



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