As an instructor at Ohio University, you are expected to meet all classes for which you are scheduled. If you miss a class, you must complete an Absence Form available in the Faculty Office (Rm 305). This includes those instances (for example, attendance at a conference) in which arrangements have been made with the class to miss a session. You must supply a written explanation of how the work missed will be made up. This is MANDATORY. In the event of an unplanned absence (for example, an illness), please call the campus switchboard (740-695-1720 or 800-648-3331) and report the situation as soon as possible so that students can be alerted. You have access to an electronic class list from which you can conveniently e-mail all students in a class at one time. DO NOT place notes on the door or in the room.
You must include a statement of your policy and penalty for academic dishonesty in your syllabus for each class. EVERY CASE of plagiarism or cheating MUST be reported to the Faculty Chairperson so it can be documented. A “Report of Academic Misconduct” form is available from the Faculty Chairperson’s office (Rm 305).
Cancellation of Classes
In the event of an emergency or for weather related reasons, classes at Ohio University Eastern Campus may be cancelled or delayed. Announcements to that effect will be made on local TV and radio stations. You can also get updated information by calling the campus switchboard (740-695-1720 or 800-648-3331).
Changes in Classes
The schedule as published online is official and cannot be changed without approval of the Associate Dean. If there is a problem with the times or days your course meets, the classroom in which it meets, the length of the class period, or any other aspect of your course, contact the Associate Dean’s Office.
Your roster is available on the web. Go to http://www.ohio.edu/registrar/, click “Faculty Class Lists” in the left column, login with your OHIO ID and password, choose the term and the style in which you want your roster to appear (Web-browser or Excel) and the info you want.
Questions regarding contracts should be directed to the Associate Dean’s Office. You will receive official notification of your contract directly from the Payroll Office in Athens via your OHIO e-mail account. The Associate Dean is happy to discuss the formula used to determine course stipends. Please note that our policy is to prorate courses that do not have full enrollment (full enrollment is seven students for an instructor with a Master’s degree and eight for those with a doctorate).
Duplication & Course Handouts (699-2357)
Supplies and duplication are available from the Faculty Office (Rm 305) where you will find copy machines, a printer, and a fax. If you wish to have the materials prepared, please allow 24 hours for copy-ready handouts and a week for materials that must be typed. Please check with Gina Lyons, the faculty secretary, for evening hours.
All students and employees of Ohio University are assigned an e-mail account. Official information such as contract notifications and add-drop notices are sent to this address. To establish your account, contact Mr. Peter Lim at 699-2355.
A complete listing of emergency procedures is provided in the faculty information sheet you receive each term and is posted at various places in the building. Following is a quick (but incomplete) summary:
- Iif someone has an accident, follow the three C’s – Check the individual and assess the situation, Call 911 if necessary, Care for the individual until emergency personnel arrive
- If you hear the building alarm, it is mandatory that you leave the building by the closest safe exit and move as far away as possible
- In most threatening situations – intruder, fire, explosive device, chemical or toxic spill, etc – you should call 9-911 from any phone in the building then alert the Dean’s Office (ext 2494) if you can do so safely.
Defibrillator: automatic external defibrillators (AEDs) are located at the front desk of the Ohio University Eastern Campus Health and Education Center and the second floor (north) lobby of Shannon Hall. Only properly trained individuals should use these devices.
All courses with five or more students enrolled must conduct student evaluations. Faculty members cannot be in the room while evaluations are being conducted. You will be notified by a memo in your mailbox that evaluations are available and should assign a student in the class to retrieve them from the Faculty Office (Rm 303.) The envelope has instructions for the student to follow.
All classes must follow the established Exam Schedule which changes every term and is published here. In case of conflict, the instructor of the course with the higher number should be approached by the student about making an accommodation. Note that some courses do not meet at their normal times. Evening classes meeting one night a week are exempt from the schedule and should have their final on the normal meeting night.
A formal final examination, written in class, will be required in all courses where a letter grade is given unless the instructor, at his/her discretion, substitutes some other method for bringing the course into focus and for evaluating the students. In either case the instructor will continue to meet his/her class at the time the final examination is scheduled either to give the test or to receive the work which takes its place.
Grades & Grading
Ohio University has implemented an Online Grading System that permits faculty to submit final grades via the World Wide Web and eliminates the need to return faculty grade sheet to the Associate Dean’s Office. Your OHIO ID and password are required to use this system. Paper grade sheets are still available as well from the Associate Dean’s Office in the last week of the semester.
Ohio University uses a 4.0 grading scale: A-F (including pluses and minuses) for most courses. However, we also have a few special grades of which you should be aware.
- FN: “Failure, Never Attended” is given when a student does not officially drop a class but never attends the course either. An FN counts as an F in the GPA.
- FS: “Failure, Stopped Attending” is given when a student stops attending at some point in the term but does not officially drop the course. The last date of attendance must be recorded on the grade sheet. An FS counts as an F in the GPA.
- I: “Incomplete” indicates that the student has not completed the work required for a regular grade. It is within the faculty member’s discretion to offer the student an “I” -- the grade is not automatic. Students who receive an “I” must complete the work within the first six weeks of the next term of enrollment or the incomplete will automatically convert to an “F” grade.
- WP/WF: “Withdrawn Passing or Withdrawn Failing” designates classes officially dropped after the 15 th day of a term (8th day of a Summer subterm). These grades indicate the student’s situation in the class at the time they dropped it, but do not count in the GPA. Your gradesheet will show a “W” beside the student’s name and you must supply the “P” or “F” – if the “W” is not there, the student did not officially withdraw and you should consider a grade of F, FN, FS, or I (you cannot “write-in” a “W”).
Media Requests (699-2338)
All requests for audio-visual or mobile computer equipment are coordinated through the Media Center (Rm 213). Please make requests early to avoid conflicts. Every classroom has an overhead projector and connections for our network. Wireless connections are available using your OHIO ID and Password as long as your computer is equipped with a wireless network card (802.11b/g is the wireless protocol used on Eastern Campus).
A mailbox is assigned to you in the Faculty Office (Rm 305). Please check this box frequently for campus information.
Your OHIO account is free and allows you to access university e-mail, download your class-lists, and submit your grades. If you have not activated your account or have forgotten your password, contact Mr. Peter Lim at 699-2355.
Associate Dean’s Office (Rm 307 – 699-2354): Adjunct faculty are hired and paid through the Associate Dean’s Office. Questions about loads, class times, contracts, or offers to teach additional courses should be directed here. Please check with the Associate Dean’s secretary to see if there are any employment or other forms for you to complete and should your academic or personal information change, be sure to update these. We require all adjuncts to supply a phone number, as well as postal and personal e-mail addresses (we will restrict student access to this information is you wish – but your official OHIO e-mail address is available to students via Ohio University’s search engines).
Faculty Office (Rm 305 – 699-2357): Issues regarding student conduct should be directed to the Faculty Chairperson. Incidents of academic misconduct by students must also be reported to this office. Student grievances are processed through this office and you may be contacted by this office regarding these. If you miss a class session, you must report this to the Faculty Chair. Clerical and administrative support including photo-copying and supplies (gradebooks, pens, markers, etc) are also available here.
Dean’s Office (Rm 303 – 699-2494): The Dean’s door is always open to students, faculty, and staff. If you have issues or concerns that have not been adequately addressed by the Associate Dean or Faculty Chair, you can bring these to his attention as well.
Adjunct Faculty Offices: Several offices are available for adjunct instructors to share while they are at Eastern Campus. Each office has a computer, access to a printer, and a telephone are provided. Unclaimed materials left for students will be destroyed after three weeks. Contact Cheryl Lewis in the Associate Dean's Office for an office assignment.
Personal Office: Due to space considerations, part-time faculty share office space though we make every effort to see that your office times do not overlap with those of your office-mates. Contact the secretary in the Office of the Associate Dean for an assignment.
Faculty and staff parking is located on the west side of the building at the end of the drive past the columns of Shannon Hall. Parking permits are required and may be obtained from the Student Services Office on the first floor. Vehicles without permits will be ticketed and may be towed.
Permission Slips (“Pink Slips”)
Students may enroll in those courses for which they have the appropriate prerequisites without permission and which have not reached their cap up to and including the first day of classes. After a class has met or if the students does not meet prerequisites or if the class is full, students must obtain a permission slip from the Student Services Office on the first floor. If you sign this permission slip you are admitting the student to your class. Please note that faculty may not always be able to override prerequisites and that the signature of another individual (usually a full-time faculty member in the discipline) may be required.
Room assignments are posted in our printed schedule of classes and on the Schedule Boards located outside Student Services, on the first floor, across from the double doors on the second floor, and outside the Associate Dean’s Office on the third floor.
All faculty are required to distribute a syllabus at the first meeting of a class. This syllabus must include the following information:
- Your name
- the course call number (eg, 60321),
- the title and catalog number of the course (eg, BIOL 101: Principles of Biology)
- the statement of your attendance and absence policies
- a statement of your policy and penalty for academic dishonesty
- a clarification of plagiarism
A copy of this syllabus MUST be filed with the Faculty Chairperson’s Office; electronic copies are preferred (these can be sent as e-mail attachments to faculty secretary Gina Lyons at firstname.lastname@example.org).
Testing Service (699-2517)
Make-ups are always available at the discretion of the faculty member, but should you wish to allow one, the Library offers a testing service for faculty and students. To use this service simply go to the Library and request a Make-up Test Envelope. Fill out the requested information, insert the test, seal it, and return the packet to Student Services and tell the student that he or she can make an appointment to take the test there.