How to Use Academic Accommodations

After meeting with your assigned Accessibility Coordinator, a student must request to use the specific accommodations each semester.  Since it may take time to coordinate the request, requests must be made with advance notice.   The following is the procedure for requesting accommodations from faculty:
  • Within the first two weeks of the semester, submit the "Letter Request Form" to SAS in Baker University Center 348.
  •  Return to SAS to pick up your Faculty Notification Letters three (3) working days after submitting the "Letter Request Form."
  • Arrange to meet with your instructors during office hours to deliver the faculty notification letter and discuss specific arrangements for accommodations. 
  • Speak with your Accessibility Coordinator or refer your instructor to speak to your Accessibility Coordinator with any questions or concerns regarding the accommodations


Below are policies and procedures that apply to specific accommodations, such as Exam Scheduling, to assist you in accessing the accommodations you need.

Procedure for Scheduling Exams
Policy for Exam Scheduling
Procedure for Obtaining Print Materials in an Alternate Format
Policy for Adaptive Equipment
Policy for Requesting Interpreters/Captioners
Policy for Audio Recording Lectures
Procedure for Course Substitution Petition


Procedure for Scheduling Exams

Exams may be scheduled through SAS if faculty are unable to provide the requested accommodations.  Once your professor has told you they are unable to make the arrangements, it is your responsibility to complete the Exam Scheduling Form and return it to SAS at least one full week prior to the date of the exam in order to guarantee accommodations can be made.

The Exam Scheduling Form is available at the front desk of SAS or on our website at:
 http://www.ohio.edu/disabilities/current/forms.cfm


Policy for Exam Proctoring

Staff members of SAS who schedule or administer exams have the responsibility to do so in a secure manner according to the instructions of the faculty member.Students who take exams through SAS are responsible for following these instructions at all times:

Only items necessary to complete the exam are allowed. Items not allowed include cell phones, music devices, purses, backpacks, and coats. Items not allowed may be left at the front desk and cell phones should be turned off or on silent. SAS is not responsible for lost items.

Students are responsible for bringing all items necessary to complete the exam (e.g., calculator, pen/pencil, blue book).

SAS staff and proctors will not answer any questions by students regarding exam content, including definitions of words.

Students suspected of cheating will be reported immediately to the instructor.

Students who refuse to turn in an exam when their time limit is reached will be reported to the instructor.

Students who arrive more than 15 minutes past the scheduled start time of their exam forfeit the opportunity to take the exam through SAS. The exam will be returned to the instructor and the student will need to reschedule the exam with the instructor. The exam can be rescheduled through SAS with instructor's permission and as space permits.

Once an exam has begun, students may NOT leave the testing site. Bathroom breaks are not permitted unless this is an approved accommodation.

Students who fail to show or arrive late for an exam will have their exams sent back to the instructor.If a student fails to show or arrives late for an exam once during a semester, they will receive an alert e-mail from SAS. If twice, a student will need to meet with their Accessibility Coordinator. On a third occurrence, the student loses testing privileges through SAS.

Students having difficulty arranging exam accommodations with their instructors should immediately contact their Accessibility Coordinator.

Procedure for Obtaining Print Materials in an Alternate Format

Print materials such as textbooks and handouts from instructors are provided in a variety of alternate formats depending upon the needs and preferences of the student and available technology.

Students are responsible for purchasing or obtaining their own course materials and supplying SAS with the materials.  Materials should be turned in to SAS during normal business hours along with a completed Request for Alternate Format form indicating your contact information, pages most urgently needed, and the preferred format.

Requests for material in an alternate format will be filled as soon as possible based upon the current demand for alternate formats.  Requests will be prioritized according to the following factors:
  1. Requests made first will be addressed first.
  2. During times of high demand, SAS will produce the portion of the material needed first and complete the remainder of the material as the number of requests decrease.

Materials may be provided in a number of formats and will be provided in the preferred format selected by the student for use with technology purchased by the student or provided by SAS.  Available formats include:
  • PDF's
  • Kurzweil
  • Word Documents
  • Audiobooks from Recordings for the Blind and Dyslexic
  • Braille

Policy for Adaptive Equipment

Ohio University offers a variety of Adaptive Equipment depending upon a student's needs and limitations. SAS may obtain and lend equipment, such as FM Transmitters, for use in the classroom.  The student must assume financial responsibility for equipment that is lost or damaged and should return equipment to SAS at the agreed upon time.  Most equipment is lent on a semester basis so that SAS staff may check the condition and perform any needed maintenance in a timely manner.


SAS does not provide equipment that is required for personal use outside the classroom

Policy for Requesting Interpreters/Captioners

A student requiring the services of an interpreter and/or captioner must provide their Accessibility Coordinator with a copy of their class schedule as soon as it is available.  The Accessibility Coordinator will make arrangements for these services to be available to the student during the upcoming semester.   

The following are expectations for use of Interpreters/Captioners:

  • arrive for class on time.
  • email or phone the interpreter/captioner and SAS (740.593.2620) as soon as possible when the student is unable to attend class due to illness or an emergency or if you receive notice that class has been cancelled  
  • notify SAS and the interpreter/captioner as soon as possible if you decide to drop a course or no longer require the service of an interpreter/captioner for a class
  • requests for extracurricular activities (group project meetings, mandatory events, programs, etc.) should be made to your Accessibility Coordinator at least seven (7) days in advance to guarantee services will be available; also notify the interpreter/captioner as soon as possible
  • failure to contact the interpreter/captioner and/or SAS prior to being absent from a class more than twice may result in loss of services for the remainder of the semester for that class.
  • promptly notify your Accessibility Coordinator of any concerns regarding interpreting/captioning services so that SAS may remedy the concerns


Policy for Audio Recording Lectures

SAS may recommend audio recording lectures as an academic accommodation for a student.  This accommodation is subject to the following requirements:

  • Students must discuss recording with the instructor so that the instructor may disclose to the class that it is being recording.
  • Audio recordings of class lectures are to be used solely by the student provided with this accommodation for use in study for the class.
  • The sources are governed by rules of academic conduct.
  • Upon the request of the instructor, the student will return or destroy the recordings when they are no longer needed for academic work.


Procedure for Course Substitution Petition


It is the policy of Ohio University to provide full access to educational programs and services for students with disabilities.  Students with disabilities are expected to fully meet the requirements of their program or school. A review committee in the student's college makes decisions regarding requests for course substitutions.  All petitions are considered on an individual basis.

The review committee examines how the student's disability may be a barrier to fulfillment of the course(s) in question, considers the feasibility of available alternatives and determines whether a course substitution is possible without lowering academic standards or requiring a substantial program alteration.  The college is not required to substitute courses considered fundamental to the academic program.

Students requesting course substitutions must follow the procedures outlined below:  

  • Provide SAS with comprehensive and current disability documentation.
  • Meet with the Student Accessibility Coordinator for review of documentation and the substitution procedure.
  • Complete the Petition for Course Substitution Form for your academic college specifying how your disability affects your ability to successfully complete the course(s) in question.  Disability documentation must be submitted with the petition and must clearly demonstrate your limitations related to the course with or without accommodations.
  • The review committee considers the request and informs the student of the decision within 30 days.

Please note: Course substitutions provided for a student in high school are not a guarantee of the same or similar substitution at Ohio University.