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Tuesday, Sep 16, 2014

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OHIO schedules upgrade of financial systems

Some systems unavailable from July 29 through Aug. 7


The University will upgrade the Oracle e-Business (financial and human resources) system to a new release level (R12), and the e-Business suite (eBiz) will be offline from noon on July 29 until 8 a.m. on Aug. 7. There is potential that any campus member may be impacted by this downtime, as the systems will be unavailable for processing.  

Prior to the system shutdown, there are deadlines for submission of materials for processing prior to the upgrade. These deadlines have been communicated to campus financial personnel, along with emergency procedures to follow during shutdown. Protocols have been developed to address all critical business needs during this downtime.

The final accounts payable check run prior to shutdown will be on Monday, July 28. Employees should be aware of the following related deadlines:

  • Travel advance requests must be submitted by 5 p.m., July 21;
  • Travel and expense reimbursements must be submitted by 5 p.m., July 23.

Travel arrangements through Concur must be completed by 5 p.m., July 27 when Concur goes offline for the cutover.

My Personal Information (MPI) will be unavailable starting at noon. Faculty and staff will be unable to view pay slips, W-2s, or change personal or tax information.  

  • Semi-monthly employees are reminded to view their July 31 pay slips prior to July 29 at noon.  
  • Bi-weekly employees will be able to view their Aug. 8 pay slips beginning on Aug. 7.

A complete document about the impacts of the upgrade, the deadlines for submission of materials for processing prior to the upgrade, and emergency procedures during the upgrade is available at: http://www.ohio.edu/finance/gafr/upload/R12-Cutover-Communication_20140709_v3-2.pdf.

The information contained in this message was submitted by Finance and Administration.