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Tuesday, Jul 29, 2014

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Guidelines released for 1 percent salary pool


The Office of the Executive Vice President and Provost and the Office of the Vice President for Finance and Administration have released the guidelines established for the 1 percent salary pool recently approved by the Board of Trustees.

President Roderick J. McDavis announced the approval for both faculty and staff as a result of the positive enrollment outcomes the University is experiencing this year.  

The raise pool distribution guidelines for the addition 1 percent for Fiscal Year 2014 (FY14) are as follows:

1. The additional FY14 salary raise pool for Ohio University is 1 percent for benefits eligible positions. Raises will be retroactive to July 1, 2013.

2. To be eligible, employees must have been employed prior to July 1, 2013 and must be currently employed as of the date of the implementation of the raise pool by the Payroll office.

3. The basis for the 1 percent raise pool distribution will be as follows:

a. Faculty and Administrative employees – merit increases
b. Classified employees – 1 percent across the board (ATB) increases
c. AFSCME collective bargaining unit employees will receive 1 percent across the board (ATB) increases per the contract.
d.FOP collective bargaining unit employees will receive 1 percent across the board (ATB) increases

4.The 1 percent raise distribution process will require each unit to input each employee raise into a spreadsheet template distributed by Finance & Administration. Specific instructions and deadlines will accompany the template.  

5. Merit increases are to be based on the quality of an individual's performance as evidenced by her/his performance evaluation. The Provost (or Planning Unit Head for non-academic units) must approve merit increases outside the approved range of 0.25 percent to 3 percent. Those requests must be submitted to the Provost (or Planning Unit Head) by the date communicated when the template is distributed. Employees who receive an increase outside the approved range are to be provided a written explanation of the reasons.

6.The university is developing new pay structures for the Administrative & Professional and the Classified Non-bargaining staff as a part of the COMPENSATION 2014 Project. Until that project is complete and implemented, employees' base pay increases will not be restricted by pay grade maximums.  

7. In order to maintain pay competitiveness the Administrative & Professional and Classified Non-bargaining pay structures were adjusted by 3 percent effective July 1, 2013.

8. This merit pool may not be used to address job reclassifications. Job reclassifications require prior approval from University Human Resources and units are expected to absorb reclassification increases within their existing budgets. Keep in mind that the job evaluation process continues to be frozen until implementation of the COMPENSATION 2014 Project.

9. Post-doc and grant funded position increases, if available from the funding source, must follow the above raise pool guidelines.


The processing of these salary changes will require two months of effort from the payroll office so it is anticipated that the process of establishing guidelines and implementing the resulting salary changes will result in these changes occurring near the end of fall semester.