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Wednesday, Oct 01, 2014

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Upgrade of the WorkForce Software underway


Ohio University’s WorkForce system will be unavailable on March 26 and 27 while the software is upgraded. It is anticipated that the updated system will be available on March 28. WorkForce is used to track hours worked for all classified and hourly employees.

It includes software and interfaces for:

  • employee time entry via time clocks,
  • employee time entry directly on the timesheet through the WorkForce Time Entry system
  • supervisor approval of time submission for their employees

The time clocks should be available for usage during the upgrade window without interruption. Users who enter their time through the web interface will not be able to do so on March 26 and 27. Employees can use the payroll paper timesheet to track their time and can enter their hours when the system is available on the 28.  

There are no significant changes to the software that should impact users. Current processes will not change; however, you will notice differences in appearances. The new timesheet view is similar in function to the current web time entry screen. A document is posted that shows the new time sheet format and explains the various setting options that allow users and managers to adjust the screen display, along with updated quick reference guides and other materials posted to the WorkForce Training page.  

Users will receive reminder emails this week, as well as a notification when the system is available on the March 28 go-live date. If you have any questions, please contact Payroll Services and Janice Gieseking at 740-593-1859 or Marti Crabtree at 740-593-1858.