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Winter Break Closure: Pay, Paid Time Off and Vacation Days


As part of an effort to recognize the dedication and contributions of employees on all campuses, Ohio University will close from Dec. 25 through Jan. 1.

Information about the Winter Break Closure including policy, guidelines, and FAQs is available on the University Human Resources website at www.ohio.edu/hr/benefits/pto/wbc.cfm.

In anticipation of the closure, University Human Resources provides the following information and reminders:

•  The payday for employees who receive bi-weekly pay will fall on Dec. 28. Faculty and administrative pay distribution will take place on Dec. 31. The University will be closed on Dec. 28 and 31. Employees who use direct deposit will receive their pay as usual.

•  For employees who have not signed up for direct deposit, paychecks will be mailed to home addresses on Dec. 24. Employees who are paid bi-weekly will be able to cash their checks on Dec. 28. Faculty and staff will be able to cash their checks on Dec. 31. The timeliness of mail delivery may be affected by the holidays. Employees who are concerned about ensuring timely delivery of their paychecks should sign up for direct deposit.

•  In order to secure direct deposit for your December pay, you will need to submit an authorization form before Nov. 19. Information on signing up for direct deposit is available at http://www.ohio.edu/finance/forms/payroll.cfm.

•  The University will be open on Dec. 24. With the approval of their supervisors, employees may utilize an appropriate form of Paid Time Off for the 24th. At the request of several departments, classified employees currently in probationary status will be permitted a one-time use of available vacation balance contingent upon approval of the employee's supervisor.

•  Dec. 25 and Jan.1 will continue to be provided as university holidays. The President's Day holiday will be floated for use on Dec. 26.

•  Employees will receive two additional days of paid time off. These days will be coded as Winter Closure Time for the second and third days of closure (Dec. 27 and 28).

•  Most employees must use vacation time for the fourth day of the closure (Dec. 31). However, administrative employees with less than one year of continuous university service and classified employees with less than 10 years of state service and one year of continuous university service will be awarded an additional day of Winter Closure Time. The additional day has been provided to assist staff who have accrued less vacation time than employees with more years of service.

Please consult the University Human Resources website at www.ohio.edu/hr/benefits/pto/wbc.cfm for additional information and guidance.  

Questions about the Winter Break Closure can be directed to Nick Wortman, University Human Resources, at wortmann@ohio.edu.