President Glidden's Memo | Project Goals | Team Structure and Responsibilities
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PROFESSIONAL ROLE

Supports OU’s strategic objectives, as an individual contributor, by applying professional knowledge and expertise to deliver services and support to internal and external customers

Continuous Learning & Development

Application of Knowledge & Continuous Learning
Falls Below Expectations Meets Expectations Exceeds Expectations

Tends to apply previously accepted solutions instead of using creative thinking and/or business acumen to solve problems or meet objectives

 

Struggles to define objectives, identify resources, and generate work plans for less clearly defined assignments

 

Knowledge base is limited to own work area/procedures; fails to see application of expertise and skills across work groups

 

Continues to use outdated technology even when new technology is available and more effective

Conceptual knowledge base and skills demonstrated lag behind current practices and professional trends

Applies knowledge and expertise, analytical skills, creative thinking and business acumen to best meet customer needs/objectives

 

Is able to clarify objectives, resources and/or approaches for assignments that are less defined

 

May have team/project leadership responsibility

Increasingly applies knowledge to help solve problems across work groups

 

Is continually building on conceptual knowledge base

 

Stays current with relevant emerging technology, professional trends and processes, including skills; seeks opportunities to apply available technology and processes to improve OU effectiveness

Meets Expectations and:

Seeks opportunities to apply new knowledge to daily problem-solving

 

Able to quickly determine objectives, resource needs, and work plans for less clearly defined assignments

 

Is sought after to help solve problems within and across work area

 

Responds well in situations of high ambiguity; effectively identifies objectives, resources, and/or approaches for assignments that are less defined

 

Innovation & Managing Change
Falls Below Expectations Meets Expectations Exceeds Expectations

Loses focus of tasks and may fail to successfully complete tasks in situations of ambiguity and uncertainty

 

Allows resistance to change to flourish; fails to promote the positive aspects of change

 

Fails to see the need for changes to current work processes/practices

Understands and addresses resistance to change; recognizes when prevailing practices/beliefs should be challenged to accomplish process improvements

Constructively voices new ideas; persists, takes extra steps to overcome rejection

Adapts methods and approaches to a constantly changing environment

 

Effectively carries out tasks in situations of ambiguity and uncertainty

 

Encourages training to increase skills required by changing work environment

Meets Expectations and:

Champions new ideas with enthusiasm

 

Recognizes and communicates the benefits and risks of change; promotes the benefits and takes steps to minimize the risks

 

Experiments and tries new approaches to solving problems; shares both successes and failures

 

 

Performance Management & Development
Falls Below Expectations Meets Expectations Exceeds Expectations

Views performance management as a required administrative process rather than an opportunity for personal growth

 

Only uses performance management process when requested by others

 

Fails to track progress against performance goals, resource issues, etc.; updates supervisor on progress only when asked

 

Responds negatively to or disregards constructive feedback from others

 

Provides feedback to others only when asked or required or in a disrespectful manner

 

Lacks commitment to continuous development and performance improvement

 

Falls behind in facilitating direct report’s performance management process

Actively uses performance management process in interaction with supervisor and peers; applies to direct reports where appropriate

 

Keeps supervisor updated on progress against performance goals, resource issues, etc.

 

Shows willingness to learn from others; seeks feedback and responds quickly to it; provides feedback in a timely manner, in constructive and respectful terms

 

Takes responsibility for continuous development and performance improvement

 

Meets Expectations and:

Views performance management as a key responsibility

 

Integrates performance management process into daily work operations and encourages similar practices in direct reports, where appropriate

 

Places high priority on personal development and continuous growth

 

Is adept at providing constructive feedback to peers and others who may be resistant to suggestions

 

Shared Accountability & Collaboration

Customer Focus
Falls Below Expectations Meets Expectations Exceeds Expectations

Fails to uncover underlying customer needs; resolves surface issues only

 

Is reactive rather than proactive in resolving customer requests

Can be rude or disrespectful when hurried or under stress

Fails to follow up with customer to ensure needs were met and/or obtain feedback on customer service performance

 

Fails to explain to customer’s satisfaction reasons behind inability to provide service

Treats customers as partners; builds “win-win” relationships

 

Partners with customers to resolve complex problems, responds to unique needs and delivers timely, cost-effective, quality solutions; monitors customer satisfaction

 

Anticipates customer needs; keeps customers abreast of relevant changes; distributes helpful information

Effectively follows OU policies in a manner respectful of customers

Provides courteous service

 

Meets Expectations and:

Helps create and implement customer-driven work processes within work area; may suggest similar improvements to other work areas

 

Takes steps to address underlying customer needs beyond those initially expressed

 

Identifies opportunities to modify work processes for improved customer service

 

 
Teamwork
Falls Below Expectations Meets Expectations Exceeds Expectations

Working relationships tend to be strained

 

Lacks enthusiasm when participating in team activities; may attend but not actively participate

 

Often accomplishes work group tasks independently and without input from team members

 

Puts own needs and concerns above the needs and concerns of the work group

 

Keeps technical/process expertise to self; shares information only when asked

Develops effective working relationships across OU

 

Contributes to team efforts by sharing technical/process expertise and providing guidance

 

Works with others to accomplish common goals

 

Regularly seeks and provides updates on team project status

 

Meets Expectations and:

Recognizes when a team approach is the better way to solve work problems

 

Inspires team members to accomplish project objectives

 

Often takes on leadership role in team assignments

 

Regularly shows willingness to put team needs above personal self-interest

 

Builds/maintains a network of colleagues within and across work groups to exchange ideas and share expertise

 

Leads efforts to help others develop effective working relationships throughout the organization

 
Respect for People
Falls Below Expectations Meets Expectations Exceeds Expectations

Fails to consider the views of others in daily work operations.  Avoids communication except when necessary

 

Is unable to handle sensitive situations with tact

 

Reacts with hostility when opinions are challenged; resists compromise; may create conflict

 

Avoids working with men and women from a variety of ethnic, social and educational backgrounds

 

May use slurs and negative comments about other groups; calls attention to others’ differences

 

When leading projects:

Fails to update team members of project status

 

Gives inconsistent or unclear directions

 

Allows outstanding team issues to reach critical status before addressing

Listens actively.  Maintains frequent and open communication

 

Shows understanding of others’ perceptions and responds accordingly

 

Displays cooperative and open-minded behavior in working with others; demonstrates willingness to compromise

 

Diplomatically handles situations without raising antagonism or hostility and effectively resolves misunderstandings

 

Behaves professionally and supportively when working with men and women from a variety of ethnic, social and educational backgrounds

 

Avoids using stereotypes when dealing with others; may correct others on the use of slurs and negative comments about other groups

 

When leading projects:

Is an effective and timely communicator; keeps team members well informed of issues/direction

Meets Expectations and:

Applies proficiency in active listening and communication skills to positively influence and negotiate where there are opposing ideas or diverse perspectives

 

Sees differences in people and their views as opportunities for learning and personal growth

 

Communicates the benefits of welcoming diverse backgrounds and perspectives throughout work area and across organizational lines

 

Speaks out against the use of inappropriate language, slurs, and other negative comments

Projects a sense of trust and trustworthiness to others

 

When leading projects:

Effectively engages all team members in the problem-solving process

 
Performance Initiative 
Falls Below Expectations Meets Expectations Exceeds Expectations

Often misses deadlines and work commitments; work assignments completed are of poor quality

 

Tends to use excuses or blame others when mistakes are made; fails to incorporate lessons learned and may repeat previous mistakes

 

Takes action to improve effectiveness of work processes only when specifically instructed by supervisor

 

Seeks quick-fix solutions to work process issues; often overlooks root cause of process inefficiencies

 

When leading projects:

May fail to clearly communicate project team objectives, status, and responsibilities

 

Allows team members to miss commitments without consequences

Assumes responsibility for completing work assignments; meets commitments and deadlines

 

Accepts responsibility for mistakes; learns from them, and applies lessons learned to completion of future work

 

Seeks opportunities and takes actions to improve effectiveness of work processes

 

Carefully weighs benefits and costs of process improvement initiatives; ensures that value-added processes are implemented

 

When leading projects:

Ensures project team members understand project objectives and what they need to do to support them

 

Holds team members accountable for honoring their commitments

Meets Expectations and:

Frequently completes work assignments ahead of deadlines

 

Sets and meets challenging goals for self and unit

 

Maintains a consistently high level of productivity even under adverse conditions

 

Thinks through implications of work projects; anticipates and  prepares for work problems that are not obvious to others; shares lessons learned

 

When leading projects:
Continually checks with  team members to ensure they have the information and resources they need to be well-prepared for their roles and responsibilities on projects

 


 

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