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College of Arts & Sciences

Promotion and Tenure Advisory Committees

College of Arts & Sciences Policy on Promotion and Tenure Advisory Committees 2013-14

Role of Advisory Committees and Dean

Advisory committees at the college level will carefully study promotion and tenure dossiers prepared by candidates for promotion and tenure and advise the dean on the recommendation to the provost. The dean will administer the advisory process and participate in discussions. The dean will make the final recommendation to the provost.

Advisory committees that consider candidates for promotion to associate professor may include both associate professors and professors. Advisory committees for candidates for promotion to professor will be composed of professors.

Formation of Advisory Committees

The dean's office will assemble two pools of potential advisory committee members, one for the humanities and social sciences, and one for the natural and mathematical sciences. The number in each pool is proportional to the number of faculty in these areas in the college. Consequently, there will be at least thirty-five faculty members in the pool for humanities and social sciences, and at least twenty in the pool for natural and mathematical sciences. Membership in these pools will be approximately one half associate professors and one half professors. Members of these pools will serve for three years. Members of advisory committees will be drawn from these pools.

Advisory committees that consider candidates for promotion to associate professor may include both associate professors and professors. Advisory committees for candidates for promotion to professor will be composed of professors.

For candidates from the humanities and social sciences, committees will include three members from these areas and two from the natural and mathematical sciences. For candidates from the natural and mathematical sciences, committees will include three members from these areas and two from the humanities and social sciences.

Faculty members will not serve on advisory committees for candidates from their own departments. When a committee hears more than one case from the same department, the dean’s office will try to ensure that the hearing of one case does not follow immediately upon the hearing of another case.

Procedures for the Advisory Committee

The department chair will normally present the candidate’s case to the advisory committee. A second faculty member from the candidate’s department may also participate in the presentation if the chair or candidate so desires. The candidate’s internal advocate may be an appropriate person for this role.

The chair’s (and advocate’s) presentation will normally last no more than five minutes. It should primarily address new or special aspects of the case. The committee will then question the chair. The advisory committee will then discuss the case and vote in executive session.

The vote will be by secret ballot. For candidates who are untenured assistant professors, the vote will be for promotion to associate professor with tenure as a single recommendation. In all cases, the committee may take a straw vote before taking a final vote.

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