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College of Arts & Sciences

Format for the Group II Faculty Promotion Dossier

College of Arts & Sciences


All promotion materials should be deposited in electronic form (PDF only) within the appropriate BlackBoard ( organization (CAS Promotion and Tenure).

Materials should be uploaded into the appropriate sections (see Roman numerals below). If any material is not available in PDF format, a hardcopy may be deposited at the college office. Be sure to alert readers to this fact within the electronic documents.

Sections of the dossier include:

I.Required Documents. Provide the Group II Faculty Promotion Review Form (available on the Provost’s website), a copy of your initial letter of appointment, a copy of the most recent letter of appointment if different, the Group II promotion criteria of your department, and a copy of the Group II Promotion Policies document of the College of Arts & Sciences. Provide a copy of the candidate’s CV here.

II.Academic Preparation. List institutions, dates of study, and degrees awarded. Also list post-doctoral awards, residencies, and other post-graduate study, whether leading to a degree or not.

III.Professional Experience. Note teaching positions and/or other professional experience (in reverse chronological order beginning with most recent); specify dates. Indicate date of last promotion, if applicable.

IV.Teaching and Advising

A. Philosophy of Teaching. Provide a statement outlining your philosophy of teaching. Describe your goals for instruction and your approach to the teaching-learning process. Indicate how your teaching fits into the mission of your department.

B. Innovative Teaching. Describe any particularly innovative approaches you have developed during the course of your teaching. Indicate any new courses developed. Include any original uses of technology.

C. Courses Taught. In a table list the courses you have taught, term-by- term, for the past five years. Provide course numbers, titles, enrollments, and assistance (teaching assistants, readers, etc.). Keep directed readings courses separate from Honors tutorials. Note any changes in your teaching assignment since your initial appointment.

D. Interdisciplinary Teaching (if relevant for your faculty position). Detail your contributions to interdisciplinary programs and approaches, and the assessment of your effectiveness.

E. Evidence of Effectiveness. Summarize in a table the overall instructor rating (Question 7 or 13 of the Arts and Sciences form, a parallel question of a departmental form, or the Global Index from the Class Climate Survey System) for each course taught during the past five years. Please provide the scale used and indicate the low/high value. You are strongly encouraged to present the data in tabular form using the model provided in Appendix 1 at the end of this document. Provide any explanations you deem necessary for your numerical evaluations. Please provide copies of all the actual written student comments for one of your courses in an appendix. You may also provide copies of the comments for other courses in the appendix. It is not necessary to provide comments for all classes. If possible, include a comparison with average student evaluations for all instructors of similar courses in the department.

(See Section XII for required internal letters of reference that provide a comprehensive review of your teaching.)

You may further document teaching effectiveness by providing examples of as many of the following materials as appropriate. If you have been keeping a teaching portfolio, you may include it or selections from it in Section XIII (Teaching Portfolio).

  1. Sample syllabi, handouts, examinations, corrected student papers. (Selected materials from two courses are sufficient.) -
  2. Statements detailing assessments of teaching materials and preparation of students for higher-level courses.
  3. Awards and other recognition-
  4. Unsolicited testimonial letters from colleagues. (No more than five. Place others in an appendix.)
  5. Statements detailing the careers of eminent advisees and graduates.
  6. Any other appropriate evidence of effective teaching and mentoring.

F. Advising and Supervision of Students (if relevant for your faculty position). Indicate the number of students you regularly advise. Detail any significant experiences supervising laboratory, field work , or internships; , directing independent study and undergraduate research experiences; working with Honors Tutorial students; participating in Education Abroad programs; participating in summer programs involving students, or other relevant activities related to advising and supervision of students. Detail any noteworthy experiences offering students personal counseling or assisting in Student Affairs activities.

V. Professional Development. Professional development refers to systematic efforts to improve your knowledge, skills and expertise related to your faculty position.

A. List participation in teaching or advising-related programs, conferences, workshops, courses, or seminars in reverse chronological order, including the date, location, and sponsoring organization.

B. List any other professional development activities related to your faculty position.

VI. Professional Service. Indicate any memberships in professional associations, memberships on commissions and committees, offices held, consulting experiences, or other professional activities. Describe any assessments of these activities.


VII. University and Community Service. Describe any contributions to university governance through serving on or chairing department, college, or university committees, task forces, work groups, and ad hoc committees. Describe any contributions to community, civic, or political organizations.

VIII. Inter-Unit Contributions. Detail any contributions beyond teaching to interdisciplinary, inter-departmental, or inter-college programs and activities; service on thesis or dissertation committees not noted above; program development, curricular planning, or other contributions to other units.

IX. Department Review. Detail the review procedures of the department. Provide the membership of the department’s promotion and tenure committee, including faculty ranks and fields of specialization.

X. Recommendation of the Promotion and Tenure Committee. Provide a copy of the letter of recommendation of the department’s promotion and tenure committee. This letter should indicate the committee vote. Normally, the chair of the committee should sign this letter.

XI. Recommendation of the Department Chair. The department chair should provide a complete and incisive evaluation of the candidate’s professional progress and prospects. Address standards of teaching in the department and any special considerations with respect to teaching in the candidate’s field. If applicable to the candidate’s job responsibilities, also describe standards of advising and any special considerations with respect to advising in the candidate’s field. Indicate how the candidate fulfills the promotion criteria of both the department and the college. Note any department-wide votes, indicating pro, con, and abstention numbers.

XII. Letters of Reference. At least two (no more than three) internal letters must be provided in this section from faculty within the candidate’s department/program who have conducted some form of comprehensive teaching peer review and can adequately speak to the candidate’s expertise in this area.. Note: These reviews should include, at minimum: at least one classroom visit and systematic review of course materials (including but limited to sample syllabi, handouts, examinations, corrected student papers) and course evaluations from students.

XIII. Teaching Portfolio. If you have kept a teaching portfolio, include those materials in this section. Include any additional materials not already included under sect. IV above.

XIV. Ancillary Materials. Include all additional materials that you feel are relevant to your case for promotion in this section.

Appendix 1

Departmental Social Media

College of Arts & Sciences