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Join OHIO's Advancement Team

Why OHIO?

Surrounded by the beautiful Appalachian foothills, Ohio University's majestic campus is steeped in more than 200 years of history. The University and the Athens, Ohio, community is filled with individuals  who come to work each day with the simple aim of changing the world.

The Division of Advancement is a wonderful place to work because your experience will be valued, your knowledge expanded and your abilities challenged. It is a place where customer service and diversity - of culture, thinking, learning and leading - is sought and celebrated. It is a place where employees take exceptional pride in their work and never settle for what was good enough yesterday.

We are The Promise. We are Ohio University. Join Us.



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Employment Opportunities

Administrative Services Associate

Advancement Services

University Advancement Specific Job Description: Provides clerical and administrative support for the AVP Advancement Services and Director of Donor Relations. Further, provides administrative and clerical support for the Donor Relations office comprehensively which includes file maintenance, correspondence, budget oversight and similar. Major Responsibilities: – Maintains primary responsibility for the distribution and routing of finalized gift agreements and new account memos and manages a log reflecting accurately the status of each document in the pipeline for tracking purposes. – Manages correspondence for Donor Relations including preparation of acknowledgment letters, honorific and memorial notification letters, special recognition correspondence and accurately records stewardship interaction in the AWA database. – Responsible for scheduling appointments and requests for the AVP Advancement Operations and the Director Donor Relations. Prepares agendas, takes notes and maintains files for routine staff meetings as appropriate. Maintains the calendars and arranges travel accommodations for these administrators as necessary. – Provides customer service & support by answering the phone, addressing questions & concerns, independently handles inquiries by researching responses including, but not limited to, utilizing the AWA & FMS databases to answer financial questions about individual endowed and non-endowed accounts. – Manages communication from internal and external offices; takes independent action handling requests; determines appropriate course of action; acts as a liaison between The Ohio University Foundation office, donors and university departments. Analyzes situations accurately and initiates an effective course of action. – Assists in the training and supervision of student staff members working in the office of Donor Relations. Provides guidance on project management and workload prioritization. – Responsible for the creation and maintenance of critical departmental filing system which includes Endowment, Pending Endowment, Restricted Accounts and major donor files. – Assists with special projects and special events as needed at the direction of the Director, Donor Relations. – Assists in monitoring budget expenditures as pertains to the accounts under the purview of the AVP, Advancement Services and Director, Donor Relations. Reconciles p-card and expense transactions for all transactions related to these accounts which will include purchases made by other staff. General Job Description: Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives. General Job Responsibilities: •May supervise or oversee the work of student employees. •Represents an office as administrative liaison. Responds to non-routine inquiries requiring technical and/or University or unit knowledge. •Utilizes department and/or University policies, practices, and procedures to answer questions and resolve problems and issues. •Coordinates special events that require judgment in determining and prioritizing activities to meet desired results. •Coordinates complex appointments, meetings, and travel itineraries. Triages scheduling issues. •Edits documents and presentations. Composes basic correspondence. Types and coordinates class materials. •Performs a variety of administrative duties regarding academic class scheduling and/or student academic records and/or reports. Duties may include activities such as updating student records, registering students in courses, entering courses into PeopleSoft and assigning classrooms. •Coordinates mass mailing and/or email distribution. •Creates and oversees departmental files, databases, and reports. •Maintains office and/or laboratory supplies and inventory. •Maintains website. •Sets up accounts, tracks budgets, reconciles accounting statements, and follows up on discrepancies. Prepares purchasing and accounting forms for approval. Processes expenses.

Assistant Director, Annual Giving

Advancement Services

The Assistant Director for Annual Giving will focus on building leadership annual gifts through personal solicitation, donor cultivation and stewardship, thus increasing the annual financial support for Ohio University’s students, faculty and programs. The Assistant Director’s responsibilities will focus on leadership annual fund donors. This includes, but is not limited to: conducting telephone, direct mail and personal solicitations of prospective donors for annual gifts; researching prospective donors; coordinating donor cultivation; helping develop and produce cultivation, solicitation and acknowledgment packages; supporting annual fund direct mail, phonathon, email and internet marketing efforts; providing superior customer service to present, potential and past donors; handling donor inquiries; among other duties as assigned. Essential Functions: 1. Identify and conduct face-to-face solicitations of philanthropic support for Ohio University, focusing on increasing and retaining the number of leadership annual fund donors and the size of their gifts. 2. Develop and implement cultivation strategies for individuals and groups of donors (this includes small events, communication strategies, specialized print materials and more as required). 3. Maintain quality contact records and efficient tracking of results. 4. Draft correspondence and reports as requested. 5. Support the day-to-day operations of the annual fund’s direct mail, phonathon, e-mail and internet activities. 6. Promote and exercise teamwork and collaboration when working with donors, volunteer groups and coworkers. 7. Provide mentor- and leadership to peers and subordinates. 8. Maintain predictable and reliable attendance. 9. Perform other duties as assigned.

Why OHIO?

Surrounded by the beautiful Appalachian foothills, Ohio University's majestic campus is steeped in more than 200 years of history. The University and the Athens, Ohio, community is filled with individuals  who come to work each day with the simple aim of changing the world.

The Division of Advancement is a wonderful place to work because your experience will be valued, your knowledge expanded and your abilities challenged. It is a place where customer service and diversity - of culture, thinking, learning and leading - is sought and celebrated. It is a place where employees take exceptional pride in their work and never settle for what was good enough yesterday.

We are The Promise. We are Ohio University. Join Us.



Recruitment Brochure Button Thy Story O'er Button Notable Alumni Button Points of Pride Button