|Approved on November 3, 2008||Signatures and dates
on archival copy
Interim Chief, Ohio University Police Department
Executive Vice President and Provost
|Roderick J. McDavis|
Date of Approval
|November 3, 2008|
To ensure the protection of individual privacy rights in accordance with the law, this policy is adopted to formalize procedures for the installation of surveillance equipment and the handling, viewing, retention, dissemination, and destruction of surveillance records.
Video surveillance will be conducted in a professional, ethical, and legal manner. Any diversion of surveillance records for other purposes (e.g., surveillance of political or religious activities, or employee or student evaluations) is prohibited. Under no circumstances shall the contents of any captured audio or video recordings be exploited for purposes of profit or commercial publication, nor shall such recordings be publicly distributed except as may be required by law. Academic uses of video surveillance technologies may be covered by the Faculty Handbook or by other policies, but are not covered by this policy. The use of mobile or hidden video equipment by Ohio University Police for criminal investigations may be covered by other policies, but is not covered by this policy.
This policy does not address the use of Webcams for general use by the University (e.g., on the Official Ohio University Website). This policy also does not apply to the use of video equipment for the recording of public performances or events, interviews, or other use for broadcast or educational purposes. Examples of such excluded activities would include videotaping of athletic events for post game review, videotaping of concerts, plays, and lectures, or videotaped interviews of persons.
An institutional Surveillance Oversight Committee (SOC) is established to oversee implementation of this policy.
OUPD is responsible for disseminating this policy on campus, for advising departments on appropriate applications of surveillance technologies, and for assisting departments in preparing proposals for the funding and installation of surveillance equipment.
OUPD shall monitor developments in the law and in security industry practices to ensure that camera surveillance is consistent with the best practices and complies with all Federal and State laws.
OUPD shall review proposals and recommendations for camera installations, and shall also review specific camera locations to ensure that the perimeter of view of fixed location cameras conforms to this policy.
The proposed location of permanent CCTV or Web cameras shall be reviewed by the Chief of Police or his or her designee for recommendation to the SOC. The locations of temporary cameras to be used for special events shall also be reviewed by the Chief of Police or his or her designee.
Students and staff entering certain sensitive locations on campus may have an increased concern for privacy or confidentiality. In order to prevent a possible chilling effect at these locations, concerned persons may petition the Chief of Police or his or her designee and if necessary the SOC to forgo the installation of a proposed camera or for the removal of an existing camera. The Chief of Police or his or her designee will determine the appropriateness of an installation, weighing the concerns of the person or persons making the requests and the safety and security of the entire community. In recognizing that students may also have an enhanced expectation of privacy in the hallways and lounges of residence facilities, CCTV or Webcam surveillance for safety and security purposes will not be used in residential hallways and lounges unless the Chief of Police or his or her designee determines that a specific safety or security risk exists.
OUPD will review complaints regarding camera locations and determine whether this CCTV or Web camera surveillance policy is being followed. The Chief of Police or his or her designee will determine whether the potential increment in community security outweighs any likely infringement of individual privacy. Appeals of a decision by the Chief of Police or his or her designee will be reviewed by the SOC which will make a recommendation to the Vice President for Finance and Administration for final disposition.
The SOC will review appeals of decisions made by the Chief of Police or his or her designee pursuant to this policy and procedure and make recommendations to the Vice President for Finance and Administration.
The SOC shall propose to the Vice President for Finance and Administration appropriate changes to this policy and procedure.
The Vice President for Finance and Administration shall be responsible to make decisions related to: changes to this policy and procedure, funding for equipment and ongoing maintenance, and recommendations of the SOC to resolve appeals to decisions of the Chief of Police.
The General Counsel will review all requests to release recordings obtained through CCTV or Webcam surveillance. No CCTV or Webcam recordings shall be released without authorization from the General Counsel.
|Dick Piccard revised this file (http://www.ohio.edu/policy/44-119.html) on May 15, 2013.|