|Approved on October 28, 2002||Signatures and dates
on archival copy
|October 1, 2002|
|James E. Kemper
Assistant Vice President for
Administration for Human Resources
|Nancy Prichard Crist, Chair
Policy and Procedure Review Committee
Vice President for Administration
When making a decision about flextime implementation, the planning unit head must first consider the needs of the department. These needs are to include adequate staff coverage sufficient to meet the operating requirements of the department and user departments. Not every request for flextime scheduling will be possible. To assure consistency and fairness in implementation, the Assistant Vice President for Human Resources must review each flextime scheduling request that has been approved by the planning unit head. The Assistant Vice President for Human Resources will insure that flextime is administered consistently and equitably throughout the University at large. The Assistant Vice President for Human Resources will also insure that flextime schedules conform to appropriate federal, state, and local laws and University policy and needs. The Human Resources Department shall be available to offer advice and counseling concerning the department's implementation of this policy.
Employees in each planning unit can access consideration for use of this policy by submitting their written request to their immediate supervisor and allowing the supervisor to work with their appropriate department head, director, and eventually with the planning unit head. The positions most likely to be given favorable consideration are those that are very structured and where the output is more easily measured and predictable, e.g., budget or financial related, data entry, writer or editor, etc. The written request must contain the rationale for requesting flexplace. This written request must be sent through the chain of command to the appropriate planning unit head. Upon approval of the request by the supervisor, department head, director, and planning unit head, the planning unit head will forward the information to University Human Resources. The planning unit head and employee will then receive a written response by University Human Resources with a copy to appropriate planning unit staff. This written response will include the rationale for allowing, or not allowing, the request.
In an effort to accommodate an employee's personal needs, supervisors, department heads, directors, and planning unit heads are encouraged to allow the use of flexplace when it would help an employee better accommodate personal needs and where the arrangement would not adversely effect productivity of the employee's department or the ability of the department to provide personal services for its clients and customers. In some departments, work schedules and the need for team coordination may render flexplace impractical. When job responsibilities and opportunities for adequate supervision permit, working at home or other alternate locations may be incorporated within a flexplace arrangement. In all cases, flexplace schedules will be authorized only under extraordinary circumstances by the planning unit head, in consultation with the Director of University Human Resources.
Flexplace recommendations should be requested for a specific period of time (not to exceed 12 months) and should include defined standards of performance which assure that the work done off premises is equal to a regular on-site workload. Quality and quantity of work production should be evaluated periodically to assure proper functioning of the program. The Assistant Vice President for Human Resources shall insure that the policy is fairly and equitably implemented within the context of the entire University. The Human Resources Office shall be prepared to offer the requesting department assistance in drafting the individual arrangements and procedures.
Planning Unit Title Office of the President President Provost Provost College of Arts & Sciences Dean College of Business Dean College of Communications Dean Education Dean Russ College of Engineering Dean Fine Arts Dean Research Vice President Health and Human Services Dean Honors Tutorial College Dean International Studies Associate Provost University College Dean Libraries Dean Information Technology Associate Provost Telecommunication Center Director Lifelong Leaning Dean Student Affairs Vice President for Student Affairs Administration Vice President for Administration Finance Vice President for Finance University Advancement Vice President for University Advancement College of Osteopathic Medicine Dean Regional Higher Education Vice President Eastern Campus Dean Chillicothe Campus Dean Southern Campus Dean Lancaster Campus Dean Zanesville Campus Dean Residence & Dining Auxiliary Director Baker University Center Director Food Services Director Intercollegiate Athletics Director Airport Auxiliary Assistant Vice President for Research for External Relations Convocation Center Auxiliary Vice President for Finance Telephone Operations Auxiliary Director of Communication Network Services Campus Recreation Auxiliary Assistant Dean of Health & Human Services for Recreation & Wellness
Dick Piccard revised this file (http://www.ohio.edu/policy/40-053.html) on May 14, 2013.
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