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Administration Policy and Procedure


40.027:  Personal Leave for Administrative Employees


Status:

Approved on May 20, 2008Signatures and dates
on archival copy

Effective:

when approved 

Initiated by:

James E. Kemper
Associate Vice President for Finance and Administration for Human Resources
 

Endorsed by:

The Ohio University
Executive Staff

Kathy Krendl
Executive Vice President and Provost
 

Approved by:

Roderick J. McDavis
President
 

Date of Approval
Following Last Full Review:

October 28, 2002 


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Purpose

This policy allows eligible administrative employees to convert three (3) sick leave days to personal leave days each fiscal year. These personal leave days would provide administrative employees time which could be utilized to conduct personal business or deal with family matters that may need to be carried out during regular working hours.


Plan

I.  Eligibility

  1. Full-time and part-time administrative employees who accrue sick leave.

  2. A full-time employee, or a part-time employee who is more than 0.5 FTE, must have accrued 15 days of sick leave as of the beginning of the fiscal year to be eligible to convert sick leave to personal leave.

  3. A part-time employee (less than or equal to 0.5 FTE) must have accrued 7.5 days of sick leave as of the beginning of the fiscal year to be eligible to convert sick leave to personal leave.


II.  Related Policies

  1. Policy and Procedure 40.028, "Personal Days for Classified Civil Service Employees"

  2. Policy and Procedure 40.029, "Sick Leave for Faculty and Administrative Personnel"

  3. Policy and Procedure 41.001, "Vacation for 12-Month Administrative Presidential Appointees"


Policies and Procedures

  1. Each July 1, full-time administrative employees, and part-time administrative employees who are more than 0.5 FTE, with a minimum of 15 days accrued sick leave, and part-time administrative employees who are 0.5 FTE or less, with a minimum of 7.5 days accrued sick leave, will be eligible to use three days of personal leave.

  2. Employees who use their three personal leave days will complete a Request for Paid Time Off Form for each use, marking "personal day."

  3. Personal leave may be used in minimum units of one hour.

  4. Send form to the Payroll Department for recording and disposition.


Reviewers

Proposed revisions of this policy should be reviewed by:

  1. President

  2. Executive Vice President and Provost

  3. Executive Staff

  4. Payroll Manager

  5. Administrative Senate

  6. Policy and Procedure Review Committee


Forms

The following forms are specific to this policy.

  1. The "Request for Paid Time Off Form" is available from University Human Resources and through their Web site, from http://www.ohio.edu/hr/forms/index.cfm#p.


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Dick Piccard revised this file (http://www.ohio.edu/policy/40-027.html) on May 13, 2013.
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